Job Category
Human Resources
Irvine, CA
Salary Range
$45,000.00 - $52,000.00


An HR Administrative Assistant is responsible for providing administrative support to other HR professionals by documenting staff changes, performance reports and communications.
This position needs to be a master multi-tasker with excellent communication skills and an upbeat attitude. Also, this position should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail and generally being a helpful and positive presence in the workplace.
The position should be classified as “at-will” exempt employee of the company for administration of payroll, benefits and other terms and conditions of employment.

[Essential Duties and Responsibilities]

- HR duties:

  • Have knowledge of federal/state laws and regulations.
  • Assist with day-to-day operations of the HR function and duties.
  • Assist with HR assistant manager’s tasks when needed/urgent.
  • Ensure employees follow all policies and procedures.
  • Maintain digital, electronic and physical records of employees with limited access.
  • Translate between English and Spanish formally.
  • Assist in handling employee requests regarding HR issues, rules and regulations.
  • Assist in maintaining compliance with OSHA, federal and state employment laws and regulations.
  • Recruit temporary employees.
  • Provide payroll information by collecting time and attendance records.
  • Record/maintain HR related data/information.
  • Conduct new hire orientations.
  • Complete termination paperwork and exit interviews.
  • Document and organize all HR-related issues.
  • Assist with employee complaints and grievance.
  • Assist with employee injury and workers comp claims.
  • Support HR department with internal and external HR-related inquiries or requests.
  • Assist in improving workplace safety.
  • Revise and maintain Employee Handbook.
  • Help prepare/conduct company welfare events, and coordinate training sessions.
  • Participate in HR related seminars/webinars if needed.

- Administrative duties:

  • Receive incoming calls.
  • Provide general support to visitors and employees.
  • Receive office packages/mail.
  • Organize and file incoming invoices.
  • Receive and organize payment checks.
  • Verify corporate credit card statements.
  • Purchase/maintain office and break room supplies.
  • Maintain cleanliness of company rest rooms on a daily basis.
  • Schedule IT support.
  • Anticipate the needs of others in order to ensure their seamless and positive experience.

[Supportive Duties and Responsibilities]

  • Handle Workers’ compensation claims as a backup.
  • Perform other duties as assigned.


  • Associate’s Degree in a related field.
  • 0 -1 years of work experience in HR and/or 1-2 years of work experience in administration field
  • Bilingual English-Spanish (Speak/Read/Write)
  • California Driver license & Ability to drive
  • Highly computer literate with capability in email, MS Office and related business and communication tools.

[Qualifications/ Skills]

  • Excellent confidentiality skills
  • Excellent communication/interpersonal skills
  • Management skills
  • Strong organizational skills
  • Understanding skills
  • Problem solving skills
  • Excellent Time management skills
  • Cultural awareness and sensitivity
  • Patience skills
  • Independence
  • Quick learner
  • Creativity
  • Dependability
  • Excellent listener
  • Flexibility/Thinking skills
  • Meticulous attention to detail.