Job Category
Admin / Secretary
Location
Los Angeles, CA
Salary Range
$50,000.00 - $62,000.00

Responsibilities

  • Greet visitors and provide general support to visitors
  • Mailing, filing, going on errand
  • Answering phones and taking messages and/or routing calls to correct personnel.
  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Perform basic word processing, make photocopies, and change paper and toner cartridges on printers and copier
  • Maintain the office condition and arrange necessary repairs
  • Maintain office policies as necessary
  • Oder and obtain quotation
  • Organize office operations and procedures
  • Ensure that all items are invoiced and paid on time
  • Provide accounting information the third party
  • Input of information into various computer applications,
  • Assist in managing contract with vendors, service providers and landlord
  • Assist in managing office G&A budget, ensure accurate and timely reporting
  • Assist in the onboarding process for new hires
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Assist in liaising with parent company in Tokyo
  • Assist plan in-house or off-site activities, like parties, celebrations and conferences
  • Translation from Japanese to English or from English to Japanese
  • Any report as required.
  • Other general office duties as required

Requirements and Skills

  • Proven experience in office administration
  • Knowledge of office Administrator responsibilities, systems and procedure
  • Fluent in both Japanese and English languages
  • Proficiency in MS Office
  • Familiarity with email scheduling tools, like Email Scheduler and Boomerang
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • 1-3 years of accounting experience is preferred
  • General data entry skill
  • Associates Degree is preferred.