Job Category
Accounting / Finance
Location
Torrance, CA
Salary Range
$45,000.00 - $50,000.00
Summary
This position is responsible for handling Accounting and Administrative duties under the supervision of the Managing Director.
Accounting
  • Prepares entries for the company accounts such as the general ledger.
  • Enters AR/ cash receipts journal entries on a daily basis.
  • Prepares and reviews invoices for customers and vendors and ensures timely payment.
  • Maintains the bank accounts by monitoring transactions, balances and outstanding/pending amounts.
  • Reconciles bank accounts on a monthly basis.
  • Monitors AR aging reports and communicates with account representatives/customers regarding past due balances.
  • Processes any debit/credit memos as AR adjustments.
  • Reconciles corporate card statement at Month-End closing.
  • Performs and processes Month-End and Year-End Close related tasks.
  • Deposits checks.
  • Posts accounts payable and receivable entries, answers inquiries and follows up.
  • Prepares data for financial/accounting statements and reports.
  • Reports to Head Office the following on a monthly basis: sales & purchase monthly data, sales ate by salesperson, Quick Books monthly data, A/R data, loan report, statement cash receipts and disbursement.
  • Works with Management in setting up corporate budgets and developing financial models.
  • Compiles and reviews hours worked, time off, deductions, employee status change etc., processes the payroll on the system and reconciles the payroll data.
Administrative
  • Maintains office supplies and equipment; refills supply and arranges for repairs as necessary.
  • Performs general administrative and clerical duties including mailing, scanning, faxing, copying, and typewriting.
  • Sends mails and packages; receives, sorts, and distributes daily mails to appropriate personnel.
  • Makes appointments, coordinates/meetings, and schedules conference rooms.
  • Provides support and assistance with recruitment and hiring processes.
  • Files documents in designated folder for each orders/customer.
  • Provides assistance to the Managing Director.
  • Runs errands for company when necessary.　
  • Provide support to expatriates: processes payrolls/reimbursements, conducts orientations, coordinates benefits, supports tax returns etc.
Other & Miscellaneous
  • Seeks continuous improvement, more efficient and less expensive ways and means in work processes.
  • Performs special projects and other miscellaneous duties as assigned by Management.
  • Maintains high ethical standards in the workplace.
  • Reports all irregular issues and problems to Management for solution.
  • Maintains good communication with Managers, staff & outside contacts.
  • Reports work status, procedures etc. to Management as requested.
  • Complies with all company policies and procedures.
  • Responsible for maintaining a clean and safe working area.
Tools & Equipment
  • General office equipment including phones, fax, copier, scanner, postage machine, phone system, personal computer, etc.
  • Software includes the use of Windows operating system, MS Office applications.
  • Mobile communications equipment including laptop computer, cellular phone, etc.
  • Accounting Software
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential job functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
Work is performed in an office environment with quiet to moderate noise levels.

Physical Demands & Travel
The physical demands described here are representative of those that must be met by an employee successfully in the essential job functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this position, the employee is required to frequently sit and occasionally must stand, walk, use hands and fingers and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds.
Specific vision abilities include the ability to read and analyze data in hard copy and on a computer screen, measure or identify using eyesight and adjust vision focus.
Occasional travel is required.