Warehouse Administrative Assistant

This position is responsible for assisting the warehouse staff with receiving process, label printing and sorting process, and load audits, as well as assisting in other duties as needed.

• Perform load audits on a daily basis.
• Coordinate the ship confirmation process with the warehouse staff.
• Assist with receiving process.
• Provide administrative support for the warehouse staff.
• Provide administrative support in the label printing and sorting process.
• Ensure all invoices, load summaries, and labels are printed, sorted and distributed appropriately, and ensure that loads are completed and accurate.
• Create presentations, memos, letters and other documentation.
• Provide assistance as needed with customer communications.
• Prepare check requests, invoices, and business expense reimbursements for authorization.
• Coordinate and schedule meetings.
• Answer calls and direct calls to the appropriate person.
• Sort mail, order supplies, copy and collate business materials.
• Maintain calendars.
• Coordinate travel.

Requirements

• High School Diploma or GED.
• 4-5 years administrative experience with working knowledge of office practices.
• Strong interpersonal skills and a professional personal presentation are required.
• Be able to meet tight deadlines with little margin for error.
• Perform computer word processing, presentations/graphic proficiency and spreadsheet skills are
• required, (Microsoft Word, Excel & PowerPoint) on an IBM compatible system.
• Basic math skills required and must be capable of calculations on calculator and computer.
• Be proficient with internet.