University Relations Coordinator

Position Overview

Our client is seeking an experienced and highly organized University Relations Coordinator to join their collaborative Talent Acquisition team. This individual will play a key role in supporting university recruiting initiatives and internship programs by coordinating recruiting events, managing logistics, and ensuring a seamless candidate and hiring manager experience.

This is an excellent opportunity for someone with experience in university recruiting, campus relations, or higher education advising who enjoys working in a fast-paced, team-oriented environment and excels at managing multiple priorities with exceptional attention to detail.

Key Responsibilities

• Coordinate university recruiting activities before, during, and after campus recruiting events.
• Plan and manage logistics for career fairs, networking events, and campus recruiting initiatives, including shipping, tracking, setup, and return of recruiting materials.
• Ensure recruiting materials and event collateral are organized, maintained, and aligned with company branding standards.
• Create and manage recruiting events, interview schedules, and candidate workflows within recruiting platforms such as Yello.
• Build and maintain strong relationships with universities, career services offices, student organizations, and campus partners.
• Coordinate candidate travel, accommodations, interview schedules, and expense reimbursements.
• Manage applicant tracking and candidate distribution while supporting University Relations Advisors and Talent Acquisition leadership.
• Assist with the planning and execution of the company's summer internship program, including:
  • Intern onboarding
  • Project coordination
  • Mentor assignments
  • Networking events and field trips
  • Presentations and performance evaluations
  • Internship completion and full-time offer processes
• Maintain relationships with external vendors and oversee invoicing and expense tracking.
• Manage inventory of recruiting materials, promotional items, and event supplies.
• Track recruiting metrics, campus engagement, and historical recruiting data.
• Prepare monthly and quarterly Talent Acquisition reports.
• Ensure compliance with applicable employment laws, recruiting policies, and Affirmative Action requirements.

Qualifications

• Bachelor's degree in Human Resources, Business, or a related field.
• Minimum of 2 years of professional experience.
• At least 1 year of university recruiting, campus relations, or university relations experience preferred.
• Experience working alongside university relations teams or in higher education advising is highly valued.
• Strong organizational, project management, and communication skills.
• Ability to manage multiple projects simultaneously while maintaining a high level of accuracy.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and PowerPoint.
• Experience with recruiting and event management platforms such as Yello is strongly preferred; experience with Handshake is a plus.
• Familiarity with Workday or other applicant tracking systems is preferred.
• Ability to collaborate effectively across multiple departments and stakeholders.

Work Environment

This role offers the opportunity to join a collaborative and high-performing Talent Acquisition team that values teamwork, organization, and operational excellence. The ideal candidate is proactive, adaptable, and enjoys supporting large-scale recruiting initiatives while delivering an exceptional experience for candidates and internal partners.

Additional Information

• 6-month contract assignment with the potential for extension or conversion based on business needs and performance.
• If converted to a permanent employee, the position will be non-exempt.
• Interview process consists of two in-person interviews, including a panel interview followed by a meeting with department leadership.
• This position is based in Houston.