Staff Accountant

On-site

We’re a Northern California-based structural engineering firm dedicated to our employees, clients, projects, and the communities we live in. With a diverse group of talented engineers, drafters, and staff in five offices, we value a tight-knit, personalized experience for our staff and clients alike.

Since 1974, we’ve been dedicated to designing new and revitalized places to live, work, learn, heal, and play in the San Francisco Bay Area and beyond. We’ve done a lot, but we continue to learn new skills, grow our business, and stay curious about engineering and the built environment.

As problem solvers, we seek a good challenge. We use technical skills and collaboration to identify and solve just about any problem—big or small—and we have fun doing it. And we know that the easy answer isn’t always the best one—there’s no such thing as a one-size-fits-all solution. So, we listen, we understand, and we deliver purposeful solutions catered to each project and each client’s aspirations.

Our people are our greatest asset. We inspire, create, and learn together and from each other. We value our clients and our work, but none above our own people. Because it is only with a team of dedicated professionals who have skill, integrity, creativity, and a collaborative spirit that we succeed.

The Staff Accountant is responsible for financial procedures including accounts payable, client billing, and accounts receivable, interacting and supporting management, tracking client contracts and coordinating with Project Managers, tracking and maintaining licenses, certificates and memberships, customer, vendors, and employees, using Deltek accounting software, advanced Microsoft Excel, and other tools to track, manage, and report data and responsibilities.

• Weekly vendor invoice entry including job cost entry and accounts payable check runs
• Reconcile ZFA credit card accounts
• Monthly billing including preparation of project manager reports, review of project manager mark-ups, processing of final invoices, and distribution of invoices to clients
• Accounts Receivable follow up with clients when invoices are 90 days past due
• Track Client Contracts from proposal to fully executed
• Maintain database of Engineering licenses, firm licenses, and track renewals
• Assist with entering new project start-ups into Deltek/Vision
• Assist with posting Daily Cash Receipts
• W-9 Form tracking for subcontractors
• Certificate of Insurance tracking for subcontractors
• Assist with formatting of specs and calc packages in Microsoft Word
• General office support including ordering supplies, sorting mail, arrange overnight shipping

EDUCATION AND/OR EXPERIENCE

• Bachelor's degree (B. A.) from four-year college or university
• 3 (three) years of related experience and/or training
• Experience in the Architectural, Engineering & Construction industries, a plus

CERTIFICATES, LICENSES, REGISTRATIONS

• Must possess a valid California drivers’ license, proof of auto insurance, and be insurable under agency policy if driving a company or personal vehicle

Please direct all job inquiries to Leap Solutions, Santa Rosa, CA.