Employment type: Two-year Contract
Location: Port of Spain
Salary Range: $16,000 t0 $18,000

Role purpose
Lead the procurement function for a public body, ensuring that goods, works and services are acquired lawfully, transparently,
competitively and with value for money. Establish robust procurement practices and records that withstand audit and regulatory
scrutiny.

Key responsibilities
• Planning and sourcing: Develop the annual procurement plan, category strategies and forward pipeline; analyse markets,
supplier options, costs and procurement lead times.
• Procurement methods: Select and document compliant methods for each requirement, including a written assessment of
any proposed limited or single-source procurement.
• Tender preparation: Work with technical teams to prepare clear specifications, terms of reference and requests for
information, quotations or proposals. Establish evaluation criteria and scoring methods before bids are received.
• Tender administration: Manage advertisement, clarifications, addenda, receipt and secure handling of bids, closing and
opening procedures, and supplier debriefings or challenges.
• Evaluation and awards: Coordinate evaluation committees, obtain conflict of interest declarations, record deliberations and
scores, and prepare defensible evaluation and award recommendations for the appropriate approving authority.
• Compliance and reporting: Maintain procurement policies and procedures; complete statutory filings, Procurement
Depository submissions and award publications; liaise with the Office of Procurement Regulation.
• Audit and escalation: Support internal and external audits, address findings, keep complete auditable files, and promptly
escalate suspected non-compliance through the appropriate channels.
• Contracts: Liaise with legal and technical teams on contract formation; maintain a register of values, terms, renewals,
obligations and service levels; document variations and monitor expiry dates.
• Supplier management: Verify supplier status and compliance, manage conflicts of interest and applicable debarment
checks, monitor performance, and address persistent underperformance.
• Advice and capability: Advise budget holders early in the process, provide procurement guidance and training, and prepare
status and risk reports for management.

Qualifications and experience
• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, Finance, Economics, Law or a
related field. An equivalent combination of qualifications and experience may be considered.
• Six to eight years of progressive procurement experience, including at least three years at a senior or lead level.
• Demonstrated public procurement experience in Trinidad and Tobago under the Public Procurement and Disposal of Public
Property Act, including submissions to the Office of Procurement Regulation.
• Experience procuring ICT, software and licensing, and professional services, including multi-year contracts.
• CIPS Level 5 or 6, or MCIPS, is strongly preferred; candidates without it should be willing to pursue the qualification within an
agreed period. Experience in a public body is an asset.

Knowledge and competencies
Strong knowledge of applicable public procurement law and guidance; tender evaluation, cost analysis, negotiation and contract
administration; procurement systems and spreadsheets. Sound judgement, integrity, accurate recordkeeping, clear writing,
confidentiality and the ability to influence stakeholders are essential.

Authority and reporting
The role recommends procurement awards but does not independently commit the employer to expenditure. It may decline to
process non-compliant requests and escalate concerns through the appropriate channels.

General
This job description is not exhaustive. The successful candidate must comply with applicable policies, confidentiality obligations and
legislation. Appointment may be subject to satisfactory references, qualification verification and relevant background checks.

Senior Procurement Specialist