Real Estate Paralegal / Legal Assistant

Real Estate Paralegal / Legal Assistant

We are actively seeking a highly organized, detail-oriented Real Estate Legal Assistant/Paralegal to join our dynamic team in Austin. In this role, you'll handle various aspects of land development entitlements including zoning, platting, permitting and more. You will play a pivotal part in client communications, transactional processes, and provide legal support on real estate law issues across the state of Texas. This position offers you a chance to work directly with senior partners and clients, making it ideal for someone who thrives in a fast-paced, client-oriented environment.

Salary: DOE per year

Essential Duties and Responsibilities:

• Serve as the primary point of contact for clients, handling inquiries and updates related to pre-closing, closing, and post-closing matters to maintain positive relationships.
• Maintain tracking systems to monitor payments and closing documents for real estate transactions, ensuring follow-up with title companies and other stakeholders to secure missing funds or documentation.
• Prepare, assemble, and transmit closing binders, documents, and related correspondence, with required indexing.
• Oversee client billing and invoicing, including tracking of billable hours and expenses, to ensure the delivery of accurate and timely billing statements.
• Assist clients and project teams with analyzing current site entitlements versus required entitlements for proposed projects across Texas.
• Conduct robust property research, including review of zoning, plats, surveys, site plans, ordinances, and land use regulations.
• Create and present PowerPoint presentations for public hearings, utilizing online tools such as City GIS to support research and presentation needs.
• Collaborate with local government agencies, and engage with elected and appointed officials to submit and process permit applications efficiently.
• Ensure adherence to a monthly billable hour requirement of 100-115 hours starting after the initial 90-day period.
• Engage in continuous professional development to maintain and expand expertise in real estate law and transactional procedures.

Minimum Position Qualifications:

• Minimum 5 years hands-on experience in Real Estate transactions and law.
• Proficient in Microsoft Office Suite and capable of managing databases and presentations.
• Exceptional organizational skills with the ability to prioritize tasks effectively.
• Strong independent working capabilities and excellence in managing time limits and deadlines.
• Detailed knowledge and experience working within municipal, county, and state government processes.
• Excellent verbal and written communication skills.

Preferred Qualifications:

• Advanced degrees or certifications related to real estate law are highly valued.
• Prior experience working directly with land development projects, including plats, zoning, and site plans.
• Experience in client-facing roles within a law firm.
• Background in working with GIS tools for research and presentation purposes.
• Legal project management experience.

Skills:

• Critical thinking and problem-solving abilities.
• Excellent interpersonal skills to maintain client and team relationships.
• Strong research and analytical skills.
• Adaptability to changing schedules and demands.
• Attention to detail in document preparation and review.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional growth and continuing education.
• Flexible work arrangements.
• Inclusive and supportive team environment.
• Access to cutting-edge technology and tools.