Quality Documentation Clerk
M-F 7am-4pm, but must be available to work OT and on Saturday's when needed
The Quality Documentation Clerk supports the Quality Department by preparing, reviewing, organizing, and maintaining quality records and customer-required documentation. This position helps ensure documentation is accurate, complete, traceable, and submitted in accordance with the Company's procedures, customer requirements, and applicable aerospace quality standards.
Essential Duties and Responsibilities
•Prepare, compile, review, and maintain quality documentation, including inspection records, First Article Inspection Report (FAIR) packages, certificates, and other customer-required records.
•Assist with the preparation and submission of FAIR documentation in accordance with AS9102 requirements and customer requirements.
•Enter, upload, and maintain FAIRs and supporting documentation in Net-Inspect or other customer portals as required.
•Review documentation for completeness, accuracy, required signatures or approvals, revision status, and traceability before submission or filing.
•Maintain organized electronic and hard-copy quality records in accordance with the Company's document-control and record-retention requirements.
•Retrieve drawings, specifications, purchase order requirements, inspection records, and supporting documents needed to complete quality documentation packages.
•Coordinate with Quality Inspectors, Engineering, Production, Shipping, and other departments to obtain missing information and resolve documentation discrepancies.
•Track documentation status and communicate missing information, overdue items, or submission issues to the appropriate personnel.
•Scan, copy, file, distribute, and archive quality records and customer documentation as required.
•Maintain confidentiality and control of customer, company, and quality-related information in accordance with the Company's requirements.
Additional Duties and Responsibilities
•Support internal, customer, and third-party audits by locating and providing requested quality records and documentation.
•Assist with document-control activities, including verifying current revisions and removing or identifying obsolete documents when assigned.
•Support Quality Department administrative tasks, reports, data entry, and special projects as needed.
•Maintain a clean, organized, and professional work area.
•Work additional hours when business needs require and as scheduled or approved by management.
•Perform other duties as assigned to support operations.
Required Knowledge, Skills, Abilities, and Experience
•High school diploma or equivalent required; additional administrative, quality, manufacturing, or technical training is preferred.
•Previous experience in document control, quality documentation, manufacturing administration, or a similar detail-oriented role preferred; aerospace manufacturing experience is a plus.
•Experience with Net-Inspect and First Article Inspection Report (FAIR) documentation strongly preferred.
•Working knowledge of AS9102 First Article Inspection requirements preferred; familiarity with AS9100 quality management system requirements is a plus.
•Strong computer skills, including Microsoft Word, Excel, Outlook, PDF files, scanning, electronic filing, and data entry.
•Ability to read and follow work instructions, customer requirements, drawings, specifications, and other controlled documents as needed for documentation purposes.
•Strong attention to detail with the ability to identify missing, inconsistent, or incomplete documentation.
•Strong organizational and time-management skills with the ability to manage multiple documentation priorities and meet deadlines.
•Ability to communicate professionally and work effectively with Quality, Engineering, Production, Shipping, and other departments.
•Ability to learn and accurately use the Company's quality, document-control, customer portal, and operating systems.
The Quality Documentation Clerk supports the Quality Department by preparing, reviewing, organizing, and maintaining quality records and customer-required documentation. This position helps ensure documentation is accurate, complete, traceable, and submitted in accordance with the Company's procedures, customer requirements, and applicable aerospace quality standards.
Essential Duties and Responsibilities
•Prepare, compile, review, and maintain quality documentation, including inspection records, First Article Inspection Report (FAIR) packages, certificates, and other customer-required records.
•Assist with the preparation and submission of FAIR documentation in accordance with AS9102 requirements and customer requirements.
•Enter, upload, and maintain FAIRs and supporting documentation in Net-Inspect or other customer portals as required.
•Review documentation for completeness, accuracy, required signatures or approvals, revision status, and traceability before submission or filing.
•Maintain organized electronic and hard-copy quality records in accordance with the Company's document-control and record-retention requirements.
•Retrieve drawings, specifications, purchase order requirements, inspection records, and supporting documents needed to complete quality documentation packages.
•Coordinate with Quality Inspectors, Engineering, Production, Shipping, and other departments to obtain missing information and resolve documentation discrepancies.
•Track documentation status and communicate missing information, overdue items, or submission issues to the appropriate personnel.
•Scan, copy, file, distribute, and archive quality records and customer documentation as required.
•Maintain confidentiality and control of customer, company, and quality-related information in accordance with the Company's requirements.
Additional Duties and Responsibilities
•Support internal, customer, and third-party audits by locating and providing requested quality records and documentation.
•Assist with document-control activities, including verifying current revisions and removing or identifying obsolete documents when assigned.
•Support Quality Department administrative tasks, reports, data entry, and special projects as needed.
•Maintain a clean, organized, and professional work area.
•Work additional hours when business needs require and as scheduled or approved by management.
•Perform other duties as assigned to support operations.
Required Knowledge, Skills, Abilities, and Experience
•High school diploma or equivalent required; additional administrative, quality, manufacturing, or technical training is preferred.
•Previous experience in document control, quality documentation, manufacturing administration, or a similar detail-oriented role preferred; aerospace manufacturing experience is a plus.
•Experience with Net-Inspect and First Article Inspection Report (FAIR) documentation strongly preferred.
•Working knowledge of AS9102 First Article Inspection requirements preferred; familiarity with AS9100 quality management system requirements is a plus.
•Strong computer skills, including Microsoft Word, Excel, Outlook, PDF files, scanning, electronic filing, and data entry.
•Ability to read and follow work instructions, customer requirements, drawings, specifications, and other controlled documents as needed for documentation purposes.
•Strong attention to detail with the ability to identify missing, inconsistent, or incomplete documentation.
•Strong organizational and time-management skills with the ability to manage multiple documentation priorities and meet deadlines.
•Ability to communicate professionally and work effectively with Quality, Engineering, Production, Shipping, and other departments.
•Ability to learn and accurately use the Company's quality, document-control, customer portal, and operating systems.
Job Type
Full-Time Regular
Full-Time Regular
Location
Tulsa OK
Tulsa OK