Proposal Coordinator

Proposal Coordinator – Construction
Location: Greater Toronto Area

Harbinger Network is proud to partner with a well-established construction organization known for delivering complex projects across the infrastructure and building sectors. With a strong focus on quality, collaboration, and growth, this firm is seeking a Proposal Coordinator to support the development of high-quality, compliant, and visually compelling proposals.

About the Role
Reporting to the Proposal Manager, the Proposal Coordinator will support the full proposal development process from RFP review through to final submission. You will coordinate internal teams, manage proposal documentation, and assist in creating visually engaging and compliant submissions. This role is ideal for a detail-oriented professional with strong organizational, writing, and design skills who thrives in a deadline-driven environment.

Key Responsibilities
Proposal Coordination & Development
• Support the RFP review process including requirements analysis, timelines, and risk identification
• Develop responsibility matrices, coordinate kick-off meetings, and gather required documentation (bonding, insurance, schedules, etc.)
• Ensure proposals are compliant with RFP/RFQ requirements and aligned with company standards
• Assist in coordinating proposal reviews and ensure accuracy, completeness, and consistency

Content Creation & Design
• Translate proposal vision into clear layouts and visuals using Adobe InDesign and related tools
• Assist in developing graphics, formatting, and visual communication strategies
• Prepare, edit, and proofread proposal content for accuracy, grammar, and formatting

Documentation & Systems Management
• Maintain and organize proposal files, templates, and historical data
• Update and manage CRM systems with relevant opportunity and proposal information
• Ensure all proposal documentation is properly stored and accessible

Collaboration & Support
• Work closely with the Proposal Manager and internal teams to gather content and meet deadlines
• Assist with updating project profiles, marketing materials, and employee resumes
• Participate in internal review sessions to ensure high-quality submissions
• Support additional tasks as required to meet team and organizational objectives

Qualifications
• 1–2 years of proposal coordination or related experience in a professional environment
• Post-secondary diploma or certificate in Marketing, Communications, or Administration preferred
• Experience in the construction industry considered an asset
• Proficiency in Adobe InDesign and Microsoft Office Suite
• Strong writing, editing, and proofreading skills
• Excellent organizational and time management abilities
• Strong attention to detail and ability to manage multiple deadlines

About Harbinger Network Inc
Harbinger Network Inc. is a Canadian-based firm serving companies across Canada and the USA through a diverse network of recruiters and expertise spanning more than 10 major disciplines, with a mission to connect exceptional professionals with organizations across North America and deliver talent that integrates seamlessly and makes an immediate impact; to apply for the position of Proposal Coordinator – Construction – Greater Toronto Area in confidence, please submit your resume to:

Tony Labora, President
Phone: 905-257-9691 Ext. 101
Email: tonyl@harbingernetwork.ca

To learn more about Harbinger Network, visit www.harbingernetwork.ca or contact us at 905-257-9691.

Disclosure

This posting represents an active and genuine vacancy with one of Harbinger Network’s clients and is not for speculative or pipeline recruitment. Harbinger Network and/or our clients may use AI-assisted tools to support the screening and evaluation of applications; however, these tools are not intended to replace the Hiring Manager’s judgement or decision-making in the hiring process.