Project Superintendent
Job Description: Project Superintendent
• Department: Construction Operations
• Reports to: Director of Field Operations
• Direct Reports: If this role has direct reports, the number will be determined by project size, scale and
need.
Position Summary:
The Project Superintendent (PS) is accountable for properly organizing, coordinating and managing all field
activities throughout the project lifecycle to ensure proper construction execution – from initiation through
closeout. The PS shall ensure that the Owner’s & Summit’s project field execution expectations; safety and
quality performance, scope, schedule and cost guidelines are met or exceeded by the subcontracted workforce.
The PS provides field direction for subcontractors and oversight for the project throughout the execution and
closeout phases with a specific focus towards the management of safety, quality, schedule, cost and scope of
work performance. In addition, the PS will provide management and monitoring of schedule progress against
the schedule plan while mitigating risk to Summit and the Owner.
The PS shall develop the execution and communication processes for tight collaboration with all project
stakeholders and partners (internal & external) to ensure all field activities are well integrated and coordinated.
The PS role is one of leader, coach, negotiator and arbitrator. The expectations of this position are diverse and
include responsibility for the following trade work: site work, site utilities, foundations, superstructure,
equipment install, mechanical, electrical, plumbing, startup and commissioning.
Expectations & Objectives:
1. Safety Leadership:
a. Demonstrate and practice “safety as a value.”
b. Safety planning, set expectations, and manage performance through jobsite observations.
c. Ensure and drive safe work practices and processes to be followed by the workforce.
d. Lead by example through “stop work” process and zero tolerance expectations.
2. Quality Leadership:
a. Demonstrate and practice “quality as a value.”
b. Ensure and drive quality expectations to eliminate rework. Rework adds safety risk and
impacts profitability.
c. Quality planning and performance management through jobsite observations and corrective
actions to eliminate rework.
d. Implement the Site Observation Reporting process to ensure no surprises in the completion
of subcontractor corrective actions.
3. Schedule Leadership:
a. Drive overall schedule performance to beat or at a minimum meet the milestone finish dates.
b. Includes tracking and reporting measurement of the plan vs. actual performance utilizing
Phoenix program.
4. Collaboration Leadership:
a. Collaborate with the Owner, Subcontractors and Material Suppliers to identify opportunities
to drive productivity, project execution and overall margin performance.
b. Facilitate communication processes (meetings & documentation) to ensure timely problem
solving and risk mitigation strategies are implemented in alignment with stakeholders
objectives.
5. Engage, contribute and support the transfer of all key learnings (Lessons Learned) from preceding
projects, current projects to future projects.
a. Collaborate with project stakeholders to document and develop a material, equipment, and
labor plan that is transferable for future projects.
b. Formally document the Overall Plan, including the creation of specific task lists.
i. CPM schedule from Phoenix (plan vs. actual).
ii. Schedule Maps for communication with the workforce – workflow tools / charts /
maps / etc.
iii. Detailed task lists organized by specific activities.
iv. Control Point and Layout plan.
v. Equipment plan and contacts.
vi. Shipping communication plan and contacts.
vii. Laydown plan, material organization plan.
viii. Asbuilt Manloaded Schedule by activity (plan vs. actual).
ix. Revised Drawings, Details, and RFI’s (coordinated with design operations).
x. Participate in lessons learned process at the end of each project.
Responsibilities:
• Team Leadership
o Create an environment of trust and respect within the project team.
o Establish and promote an atmosphere of collaboration and synergy.
o Provide weekly & monthly reports to illustrate project performance vs. plan: safety, quality,
cost, schedule and risks.
• Safety Management
o Lead the collaborative effort between field management and the workforce by demonstrating
the commitment to align Summit’s Injury and Incident Free expectations with the project’s
specific construction tasks and activities.
o Establishes their authority in leading the safe execution of the project, including the timely
reporting and closure to every incident, injury and near miss event.
• Quality Management
o Provide leadership in the development and utilization of the Quality Management Program,
by demonstrating that Quality Assurance / Quality Control (QA/QC) is a specific commitment
and attitude that is required during the planning and execution of the Work.
o Implement the use of the Site Observation Reporting (SOR) process to track and manage
deficiencies, non-compliance and corrective actions of the work.
• Subcontractor Relationships
o Establish a "firm but fair" approach to building relationships with subcontractors ensuring that
Summit is the preferred Constructor for all subcontractors in the livestock industry.
o Guide and support subcontractors as “contract partners” to drive mutual success by
demonstrating our core values with a “win-win” approach.
o Support effective change management to ensure both Summit and our subcontract partners are
protected.
o Create balance in knowing when to “push & pressure” and hold all parties accountable vs.
“pause & protect” to ensure our mutual goals are attained
o Promote an environment of organization and professionalism with subcontractors.
o Address issues immediately with a non-performing Subcontractor to protect Summit from
resulting delay and potential impact.
• Change Management
o Support the PM through the change management process to ensure that the “baseline”
scope/schedule/cost performance is respected.
o Diligently manage the process to ensure that all changes are properly documented and
resolved, including all cost, no-cost and back charge events.
o Inform Project Manager & Director of Field Operations of scope risks that might result in
Change Orders.
o Coordinate w/PM to recover all legitimate general conditions costs related to Owner Changes.
• Schedule Management
o Provide leadership to produce a clear, thorough and accurate Baseline Schedule in which to
measure progress against plan by publishing weekly schedule updates.
o Track events, impacts and changes in the schedule to allow for the management and prevention
of delays.
o Lead the project team to focus on critical path matters and sequencing plans to prevent nonexcusable delays.
o Take decisive action with subcontractors that are impacting the schedule.
o Produce schedule updates and assist PM with writing monthly schedule narrative for Owner
distribution.
o Facilitate the 3-week look ahead schedule process.
Risk Management
o Early identification, mitigation and timely action for any discrepancies in safety, quality,
scope, schedule and cost performance.
o Take immediate action when a non-performing Subcontractor is likely to cause impact to the
Project
• Owner Relationship
o Work to establish a trusting and professional relationship with the Owner.
o Focus on keeping the Owner well-informed of important matters to prevent surprises.
• Cost Management & Cost Forecasting (Supports Project Manager)
o Collaborate with the PM to meet the deliverables of the monthly financial calendar.
o Review each Subcontractors monthly payment requisitions against the contract Schedule of
Values / % Complete to prevent overpayment.
o Produce an accurate percent complete projection to support timely Owner invoicing, monthly
forecasting and WIP reporting.
• Procurement & Subcontract Management (Supports Project Manager)
o Supports the PM in the procurement and subcontract process for the timely and cost effective
buyout of each discipline scope of work, to ensure a proper and well understood transition to
Summit’s vendor / subcontractor partners.
o Establish a field management regimen to ensure there are “no surprises” between base
subcontract and subcontract closeout.
o Work with the PM to consistently produce thorough and accurate scopes of work and
schedules.
• Owner/Sub Invoicing Process (Supports Project Manager)
o Supports the pay application process to ensure timely and accurate Owner payment, including
fulfilling the role of “collections” on the smaller (non-corporate client) projects.
o Supports the requirement to have all vendors/subcontractors to have the draft “pencil” pay
applications submitted by the 20th of each month and ensure revision/approval prior to month
end.
o Collaborate with the PM to ensure Owner payment is received within the contractual terms &
conditions.
• Meeting Management (Supports Project Manager)
o Follow the prescribed meeting and communication plan to provide effective communication
and problem solving.
o Manage all meetings by agenda, minutes and work to the established time limits.
o Weekly Subcontractor Coordination Meeting (PS chairs)
o Weekly Subcontractor Contract Meeting (PS supports)
o Daily Subcontractor Safety Meeting (Tool Box Talks)
▪ PS ensure that Subcontractors are conducting
▪ Role of coach & mentor to the Subcontract field leadership.
• Project Close Out (Supports Project Manager)
o Establish an effective Commissioning, Handover & Close-out Plan early in the project.
o Implement the Work to Complete System and Project Closeout checklist to organize and
manage the final completion of the work.
o Implement the Site Observation Reporting process to ensure no surprises in the completion of
subcontractor corrective actions.
Necessary Attributes:
• Must possess Summit/FBi Buildings Core Values:
o Do Right – Guiding Values for individual, team and corporate relationships.
▪ Do what’s right; be honest and fair.
▪ Do your best
▪ Treat others with integrity and respect
o On Time – Operating practices for teamwork and customer service.
▪ Communicate openly and effectively.
▪ Develop clear expectations.
▪ Honor every promise.
o With Excellence – Enduring resolutions for reaching our potential.
▪ Respond to customer’s needs.
▪ Continuously improve value.
▪ Perform safely.
• Excellent business judgment and acumen demonstrated by consistently achieving profitability
objectives and strong project close-outs with client and subcontractor relationships in good standing.
• Excellent organizational skills and attention to detail to effectively prosecute subcontracts, evidenced
by a strong command of all applicable contract and legal provisions.
• Ability to consistently analyze and execute financial trade-offs which frequently involve dealing with
incomplete data and ambiguity.
• Ability to constantly multi-task and handle competing priorities between Summit business needs,
organizational issues, subcontractor issues and sound customer relations.
• Possess judgment to know when to appropriately escalate issues up the chain of command with a
strong sense of urgency and initiative. Able to quickly study and react to complex issues.
• Excellent problem-solving skills and the ability to confidently and decisively take action.
• Team leader with excellent diplomatic and communication skills, able to handle and resolve conflicts
effectively in a firm but fair manner with all parties.
• Physical Requirements and Work Environment:
o While performing the duties of this job, the employee is regularly required to stand, sit or walk
for long periods of time; talk or listen; perform fine motor, hand and finger skills in the use of
a keyboard, telephone, or writing.
o The employee is frequently required to stand; walk; and reach with arms and/or hands.
o Specific vision abilities include close vision, distance vision, depth perception and the ability
to adjust focus.
o The employee will spend their time on the physical jobsite; in a construction trailer. This
position is exposed to high temperatures; cool/cold temperatures; and loud noises.
o Job site walking, climbing ladders, occasional lifting up to 50 pounds, as well as other onsite
activities when required.
• Department: Construction Operations
• Reports to: Director of Field Operations
• Direct Reports: If this role has direct reports, the number will be determined by project size, scale and
need.
Position Summary:
The Project Superintendent (PS) is accountable for properly organizing, coordinating and managing all field
activities throughout the project lifecycle to ensure proper construction execution – from initiation through
closeout. The PS shall ensure that the Owner’s & Summit’s project field execution expectations; safety and
quality performance, scope, schedule and cost guidelines are met or exceeded by the subcontracted workforce.
The PS provides field direction for subcontractors and oversight for the project throughout the execution and
closeout phases with a specific focus towards the management of safety, quality, schedule, cost and scope of
work performance. In addition, the PS will provide management and monitoring of schedule progress against
the schedule plan while mitigating risk to Summit and the Owner.
The PS shall develop the execution and communication processes for tight collaboration with all project
stakeholders and partners (internal & external) to ensure all field activities are well integrated and coordinated.
The PS role is one of leader, coach, negotiator and arbitrator. The expectations of this position are diverse and
include responsibility for the following trade work: site work, site utilities, foundations, superstructure,
equipment install, mechanical, electrical, plumbing, startup and commissioning.
Expectations & Objectives:
1. Safety Leadership:
a. Demonstrate and practice “safety as a value.”
b. Safety planning, set expectations, and manage performance through jobsite observations.
c. Ensure and drive safe work practices and processes to be followed by the workforce.
d. Lead by example through “stop work” process and zero tolerance expectations.
2. Quality Leadership:
a. Demonstrate and practice “quality as a value.”
b. Ensure and drive quality expectations to eliminate rework. Rework adds safety risk and
impacts profitability.
c. Quality planning and performance management through jobsite observations and corrective
actions to eliminate rework.
d. Implement the Site Observation Reporting process to ensure no surprises in the completion
of subcontractor corrective actions.
3. Schedule Leadership:
a. Drive overall schedule performance to beat or at a minimum meet the milestone finish dates.
b. Includes tracking and reporting measurement of the plan vs. actual performance utilizing
Phoenix program.
4. Collaboration Leadership:
a. Collaborate with the Owner, Subcontractors and Material Suppliers to identify opportunities
to drive productivity, project execution and overall margin performance.
b. Facilitate communication processes (meetings & documentation) to ensure timely problem
solving and risk mitigation strategies are implemented in alignment with stakeholders
objectives.
5. Engage, contribute and support the transfer of all key learnings (Lessons Learned) from preceding
projects, current projects to future projects.
a. Collaborate with project stakeholders to document and develop a material, equipment, and
labor plan that is transferable for future projects.
b. Formally document the Overall Plan, including the creation of specific task lists.
i. CPM schedule from Phoenix (plan vs. actual).
ii. Schedule Maps for communication with the workforce – workflow tools / charts /
maps / etc.
iii. Detailed task lists organized by specific activities.
iv. Control Point and Layout plan.
v. Equipment plan and contacts.
vi. Shipping communication plan and contacts.
vii. Laydown plan, material organization plan.
viii. Asbuilt Manloaded Schedule by activity (plan vs. actual).
ix. Revised Drawings, Details, and RFI’s (coordinated with design operations).
x. Participate in lessons learned process at the end of each project.
Responsibilities:
• Team Leadership
o Create an environment of trust and respect within the project team.
o Establish and promote an atmosphere of collaboration and synergy.
o Provide weekly & monthly reports to illustrate project performance vs. plan: safety, quality,
cost, schedule and risks.
• Safety Management
o Lead the collaborative effort between field management and the workforce by demonstrating
the commitment to align Summit’s Injury and Incident Free expectations with the project’s
specific construction tasks and activities.
o Establishes their authority in leading the safe execution of the project, including the timely
reporting and closure to every incident, injury and near miss event.
• Quality Management
o Provide leadership in the development and utilization of the Quality Management Program,
by demonstrating that Quality Assurance / Quality Control (QA/QC) is a specific commitment
and attitude that is required during the planning and execution of the Work.
o Implement the use of the Site Observation Reporting (SOR) process to track and manage
deficiencies, non-compliance and corrective actions of the work.
• Subcontractor Relationships
o Establish a "firm but fair" approach to building relationships with subcontractors ensuring that
Summit is the preferred Constructor for all subcontractors in the livestock industry.
o Guide and support subcontractors as “contract partners” to drive mutual success by
demonstrating our core values with a “win-win” approach.
o Support effective change management to ensure both Summit and our subcontract partners are
protected.
o Create balance in knowing when to “push & pressure” and hold all parties accountable vs.
“pause & protect” to ensure our mutual goals are attained
o Promote an environment of organization and professionalism with subcontractors.
o Address issues immediately with a non-performing Subcontractor to protect Summit from
resulting delay and potential impact.
• Change Management
o Support the PM through the change management process to ensure that the “baseline”
scope/schedule/cost performance is respected.
o Diligently manage the process to ensure that all changes are properly documented and
resolved, including all cost, no-cost and back charge events.
o Inform Project Manager & Director of Field Operations of scope risks that might result in
Change Orders.
o Coordinate w/PM to recover all legitimate general conditions costs related to Owner Changes.
• Schedule Management
o Provide leadership to produce a clear, thorough and accurate Baseline Schedule in which to
measure progress against plan by publishing weekly schedule updates.
o Track events, impacts and changes in the schedule to allow for the management and prevention
of delays.
o Lead the project team to focus on critical path matters and sequencing plans to prevent nonexcusable delays.
o Take decisive action with subcontractors that are impacting the schedule.
o Produce schedule updates and assist PM with writing monthly schedule narrative for Owner
distribution.
o Facilitate the 3-week look ahead schedule process.
Risk Management
o Early identification, mitigation and timely action for any discrepancies in safety, quality,
scope, schedule and cost performance.
o Take immediate action when a non-performing Subcontractor is likely to cause impact to the
Project
• Owner Relationship
o Work to establish a trusting and professional relationship with the Owner.
o Focus on keeping the Owner well-informed of important matters to prevent surprises.
• Cost Management & Cost Forecasting (Supports Project Manager)
o Collaborate with the PM to meet the deliverables of the monthly financial calendar.
o Review each Subcontractors monthly payment requisitions against the contract Schedule of
Values / % Complete to prevent overpayment.
o Produce an accurate percent complete projection to support timely Owner invoicing, monthly
forecasting and WIP reporting.
• Procurement & Subcontract Management (Supports Project Manager)
o Supports the PM in the procurement and subcontract process for the timely and cost effective
buyout of each discipline scope of work, to ensure a proper and well understood transition to
Summit’s vendor / subcontractor partners.
o Establish a field management regimen to ensure there are “no surprises” between base
subcontract and subcontract closeout.
o Work with the PM to consistently produce thorough and accurate scopes of work and
schedules.
• Owner/Sub Invoicing Process (Supports Project Manager)
o Supports the pay application process to ensure timely and accurate Owner payment, including
fulfilling the role of “collections” on the smaller (non-corporate client) projects.
o Supports the requirement to have all vendors/subcontractors to have the draft “pencil” pay
applications submitted by the 20th of each month and ensure revision/approval prior to month
end.
o Collaborate with the PM to ensure Owner payment is received within the contractual terms &
conditions.
• Meeting Management (Supports Project Manager)
o Follow the prescribed meeting and communication plan to provide effective communication
and problem solving.
o Manage all meetings by agenda, minutes and work to the established time limits.
o Weekly Subcontractor Coordination Meeting (PS chairs)
o Weekly Subcontractor Contract Meeting (PS supports)
o Daily Subcontractor Safety Meeting (Tool Box Talks)
▪ PS ensure that Subcontractors are conducting
▪ Role of coach & mentor to the Subcontract field leadership.
• Project Close Out (Supports Project Manager)
o Establish an effective Commissioning, Handover & Close-out Plan early in the project.
o Implement the Work to Complete System and Project Closeout checklist to organize and
manage the final completion of the work.
o Implement the Site Observation Reporting process to ensure no surprises in the completion of
subcontractor corrective actions.
Necessary Attributes:
• Must possess Summit/FBi Buildings Core Values:
o Do Right – Guiding Values for individual, team and corporate relationships.
▪ Do what’s right; be honest and fair.
▪ Do your best
▪ Treat others with integrity and respect
o On Time – Operating practices for teamwork and customer service.
▪ Communicate openly and effectively.
▪ Develop clear expectations.
▪ Honor every promise.
o With Excellence – Enduring resolutions for reaching our potential.
▪ Respond to customer’s needs.
▪ Continuously improve value.
▪ Perform safely.
• Excellent business judgment and acumen demonstrated by consistently achieving profitability
objectives and strong project close-outs with client and subcontractor relationships in good standing.
• Excellent organizational skills and attention to detail to effectively prosecute subcontracts, evidenced
by a strong command of all applicable contract and legal provisions.
• Ability to consistently analyze and execute financial trade-offs which frequently involve dealing with
incomplete data and ambiguity.
• Ability to constantly multi-task and handle competing priorities between Summit business needs,
organizational issues, subcontractor issues and sound customer relations.
• Possess judgment to know when to appropriately escalate issues up the chain of command with a
strong sense of urgency and initiative. Able to quickly study and react to complex issues.
• Excellent problem-solving skills and the ability to confidently and decisively take action.
• Team leader with excellent diplomatic and communication skills, able to handle and resolve conflicts
effectively in a firm but fair manner with all parties.
• Physical Requirements and Work Environment:
o While performing the duties of this job, the employee is regularly required to stand, sit or walk
for long periods of time; talk or listen; perform fine motor, hand and finger skills in the use of
a keyboard, telephone, or writing.
o The employee is frequently required to stand; walk; and reach with arms and/or hands.
o Specific vision abilities include close vision, distance vision, depth perception and the ability
to adjust focus.
o The employee will spend their time on the physical jobsite; in a construction trailer. This
position is exposed to high temperatures; cool/cold temperatures; and loud noises.
o Job site walking, climbing ladders, occasional lifting up to 50 pounds, as well as other onsite
activities when required.
Job Type
Full-Time Regular
Full-Time Regular
State
IN
IN