The Project Coordinator will be in charge of assisting our Project Managers in organizing our ongoing projects. This task involves monitoring project plans, schedules, work hours, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met on time.
Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
Organizing, attending, and participating in stakeholder meetings.
Documenting and following up on important actions and decisions from meetings.
Preparing necessary presentation materials for meetings.
Providing administrative support as needed.
Undertaking project tasks as required.
Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
Ensure stakeholder views are managed towards the best solution.
Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
Create a project management calendar for fulfilling each goal and objective.
Uploading articles/videos on the website. Management for distributing mailing lists to clients.
Support research planning to fulfill the needs of specific research projects. This includes estimating the amount of time it will take to complete research and creating a basic plan of action for finding the necessary data.
Interpret and analyze research data, mining it for relevant information.
Write research reports highlighting and summarizing essential information found through their data analysis.
Verify their findings to double-check data by going out into the field to physically track down information.
Bachelor's degree in business or related field of study.
Exceptional verbal, written, and presentation skills.
Ability to work effectively both independently and as part of a team.
Experience using computers for a variety of tasks.
Self-starter with planning skills, organizational skills, note-taking ability, and attention to detail required.
Competency in Microsoft applications including Word, Excel, PowerPoint and Outlook.
Knowledge file management, transcription, and other administrative procedures.
Ability to multi-task, meet deadlines and client schedules, and manage workload, required.
Ability to read, write, and speak fluently in Japanese and English