Project Coordinator #6526-1
Location
New Brunswick NJ
New Brunswick NJ
Job Type
Project Consulting
Project Consulting
Date Posted
3/02/2025
3/02/2025
Salary Range
$32-35 Per Hour
$32-35 Per Hour
Project Coordinator #6526-1
Job Description:
JOB SUMMARY
The purpose of this position is to provide administrative support to the Project Management team.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Oversees and manages project documentation and coordinates documentation revisions and distributions.
• Prepares standard project status reports for project delivery team or work group, client and management. Reports typically include: status update, budget, schedule and risk.
• Coordinates and schedules meeting and communication plan(s) regarding projects among team and/or client. Coordinates and obtains vendor quotations for processing. Coordinates change orders, change directives (CD) and contemplative change notices (CCN) with consultants and vendors. Contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates and inviting tender participants.
• Enters project information data (i.e. project status updates, schedule updates, cash flow forecasts) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).
• Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).
• Prepares and reviews invoices and pay applications for processing in accordance with compliance requirements as per established governance of clients.
• Acts as a point of contact for escalated matters among the team.
• Assists in project close-out procedures for all projects including: arranging archiving of hard copy files; receipts of necessary close out/turnover documents; compliance with close-out checklist; coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals; receipt of As built and CAD drawings for submission to CAFM; and, collection of required documents for project audit. Assists Project Manager in maintaining project metrics for SLA & KPI's.
Assists with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management.
Job Description:
JOB SUMMARY
The purpose of this position is to provide administrative support to the Project Management team.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Oversees and manages project documentation and coordinates documentation revisions and distributions.
• Prepares standard project status reports for project delivery team or work group, client and management. Reports typically include: status update, budget, schedule and risk.
• Coordinates and schedules meeting and communication plan(s) regarding projects among team and/or client. Coordinates and obtains vendor quotations for processing. Coordinates change orders, change directives (CD) and contemplative change notices (CCN) with consultants and vendors. Contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates and inviting tender participants.
• Enters project information data (i.e. project status updates, schedule updates, cash flow forecasts) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).
• Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).
• Prepares and reviews invoices and pay applications for processing in accordance with compliance requirements as per established governance of clients.
• Acts as a point of contact for escalated matters among the team.
• Assists in project close-out procedures for all projects including: arranging archiving of hard copy files; receipts of necessary close out/turnover documents; compliance with close-out checklist; coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals; receipt of As built and CAD drawings for submission to CAFM; and, collection of required documents for project audit. Assists Project Manager in maintaining project metrics for SLA & KPI's.
Assists with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management.
For this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.
Equal Opportunity Employer
Genesis Management Consulting Global is an Equal Opportunity-Affirmative Action Employer. As a company we promote and are committed to equal employment opportunities for all regardless of the persons gender, race, color, religion, ancestry, sex, age, national origin, marital status, sexual orientation, disability, Veteran status, or gender identity. If you have special needs or a disability which requires our accommodation, please make us aware when applying.