Our client, headquartered in the Cincinnati area, is a privately held real estate investment company with broad holdings throughout the United States. It was founded over 55 years ago and currently controls over $1.4 B in real estate investments located in 20 major markets throughout the United States, with a concentration in the Cincinnati areas.
This person will report to the Director of Tenant Finish and work closely with the Construction Controls Manager. Ideal candidate will be results driven and can push both internally and externally to assure proper accounting and project documentation processes and procedures are followed.
· Assist with all facets of project documentation management, including creation of purchase orders, updating project management files, preparing & distributing meeting minutes.
· Assist in coordinating the efforts of all parties involved in the project, which include clients, contractors, architects, consultants, subcontractors & permitting agencies.
· Ensure that construction activities are progressing as outlined in contract and lease documents.
· Work closely with construction controls manager to assure all cost commitments are properly coded and entered accounting system.
· Obtain lien waivers and insurance certificates from sub-contractors if appropriate
· Prepare any requested status reports.
· Coordinate with project management staff for contract administration efforts.
---Enter change orders into system –revised budgets and parameters
---Ensure revised contract is obtained and saved
· Assist the project management staff with ad hoc projects, reporting, and requests as needed
· Perform basic administrative duties as required, (i.e., greeting visitors, receiving / sending packages, ordering office supplies, etc.)
WHAT YOU NEED FOR THIS POSITION:
· 2-5 years administration experience, with preference to those with experience in the construction industry.
· Strong team player
· Desire to grow professionally.
· Strong Communication/Organization skills.
· Prior Yardi experience a plus, but not required.