Project Accounting Billing Specialist

On-Site

ZFA Structural Engineers is a mid-sized structural engineering firm founded in 1974 with five offices throughout Northern California, including Santa Rosa, San Francisco, Silicon Valley, Sacramento, and Napa. We pride ourselves on our employees, project types, and geographic diversity as well as our technical expertise and high level of service to our clients.

We have continued to grow—deliberately and sustainably—over the last decade and now employ a staff of nearly 85 people. We work hard to provide a positive and inclusive work environment that values all contributions, promotes professional development and growth, and acknowledges that ZFA is only one part of the lives of our employees. We value dedicated work, but also wish to provide flexibility and encourage personal growth to empower the realization of our employees as well-rounded people.

ZFA is an equal opportunity employer. We value diversity and are committed to creating an environment for all employees free of discrimination and harassment. ZFA is dedicated to growth and excellence in engineering with opportunities for motivated individuals. We offer:

· A dynamic and challenging work environment with a strong emphasis on collaborative office culture

· Competitive salaries with overtime pay

· Paid time off (PTO) plus nine paid Holidays

· Comprehensive benefits and insurance package

· Discretionary annual 401K employer contributions

· Opportunities for advancement

The Project Accounting Billing Specialist primarily handles high-volume and complex client billing of structural engineering projects. The Specialist utilizes knowledge of accounting principles related to classifying, recording, and summarizing data and making computations to compile and keep financial records. The Specialist studies and analyzes project and accounting records for purposes of preparing, administering, tracking, and correcting client invoices, statements, and internal management reports. The Specialist interacts with and supports management and specifically Project Managers by tracking client contracts, tracking and maintaining engineering and business licenses, certificates and memberships, clients and contracts, vendors and subcontractors, and employee’s status with the firm using Deltek accounting software, advanced Microsoft Excel, and other tools to track, manage, and report data and responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Weekly vendor invoice entry including job cost entry and accounts payable check runs

· Reconcile company credit card accounts

· High volume and complex monthly project billing including preparation of project Manager reports, review and coordination of Project Manager’s mark-ups, processing of final invoices, and distribution of invoices to clients

· Research and resolve billing and accounts receivable issues and communicate with Project Managers and clients regarding past due invoices

· Track client contracts from proposal to fully executed

· Maintain database of engineering licenses, firm licenses, and track renewals

· Enter new project start-ups into Deltek/Vision

· Post Daily Cash Receipts

· W-9 Form tracking for subcontractors

· Certificate of Insurance tracking for subcontractors

· General office support includes ordering supplies, sorting mail, arranging overnight shipping

EDUCATION AND/OR EXPERIENCE

· Bachelor's degree (B. A.) from a four-year college or university or two-year community college is preferred but not required or 3 (three) years of related experience in accounting and contract/billing experience

· Excellent Microsoft Excel program skills

· Experience in collections calls

· Experience in the Architectural, Engineering & Construction industries preferred

· Deltek/Vision/Vantagepoint experience is significantly advantageous

CERTIFICATES, LICENSES, REGISTRATIONS

• Must possess a valid California driver’s license, proof of auto insurance, and be insurable under agency policy if driving a company or personal vehicle

Please submit a resume to be considered for this opportunity. An additional questionnaire may be required.

PLEASE DIRECT ALL INQUIRIES TO LEAP SOLUTIONS, INC., SANTA ROSA, CA