Position Id
Toronto ON
Job Type
Contract Full-Time

Position: Portfolio Administrator

Duration: 12 months

Location: Remote for now and later Downtown Toronto


As required, the Sr. Portfolio Administrators call upon the assistance of each other and other members of the Business Services team to satisfy their responsibilities:

  • Daily, weekly, monthly, quarterly, annual, ad hoc and customized reports for both Canada and USA funds and accounts. Sign off on same.
  • Investigation and support functions relevant to portfolio administration
  • Month/Annual income and capital distribution process – managing communications
  • Support the bank ETF's , including the approval of creations/redemptions, supporting the approval of the daily baskets, supporting the Monthly/Quarterly income distributions and DRIPS and monthly stats presentation prepared for Executive team
  • Manage Fund Flow sign-off for PM team
  • Oversight and administration of Class Actions. Submission of appropriate data for participation
  • Provide support and backup as required across the Business Services team
  • Risk mitigation and prompt completion of error reports, escalating issues and errors that could impact the business.
  • Daily cash forecasting for money market traders
  • Provision of daily reports to the PM team
  • Liaise with service providers for investigation into discrepancies
  • Prompt and thorough resolution of all client and process issues
  • Participation in procedure documentation
  • Participate in Audits (Financial Statements, CSAE, Internal etc) as required
  • Prioritize and manage own workflow to ensure quality and efficiency (i.e. meet deadlines; be flexible in adjusting to changing work priorities).
  • Work efficiently in a multi-tasked environment and ensure deadlines are met.
  • Be an effective team player and flexible in adjusting to changing work priorities
  • Participate fully as a member of the team; contribute to a positive work environment, Pulse results /action plan
  • Ability to multi-task to meet deadlines and assist colleagues with same
  • Represent team and provide status updates to outside groups.
  • Coordinate support and back up as required across Business Services teams.
  • Self-starter with the ability to work independently and also within a team environment
  • Highly motivated and enthusiastic individual who demonstrated the ability to work in a high volume, fast paced environment
  • Highly organized with strong focus on quality of deliverables
  • Effective time management skills with the ability to multitask and handle tight deadlines. Ability to manage multiple priorities while paying attention to details
  • Exhibits and encourages a positive and proactive approach toward change
  • Must have the ability to change direction quickly and effectively and thrive in a fast-paced environment – ability to adapt in a rapidly changing environment
  • Excellent verbal and written communication and interpersonal skills with the ability to communicate in a transparent and concise manner as well possess critical listening skills
  • Understanding of portfolio and mutual fund accounting
  • Strong analytical, logical and organization skills
  • Advanced computer skills excel is a must,
  • Commitment to change and ongoing development
  • Understanding of various security and transaction types, including but not limited to: fixed income, derivatives products, equity (domestic & global), currencies, corporate actions


  • Advanced computer skills excel is a must,
  • Strong Analytical skills
  • 4+ years of portfolio administration


  • VBA is an asset

Apply With