Personal Assistant Job Description

Marcilly Recruitment is seeking a high-level Personal Assistant to support two high-profile, rising stars. The successful PA will provide right-hand support across their business and personal lives, which are so intertwined with what they do. They need a super adaptable PA who can quickly switch between tasks and keep many plates spinning.

Personal Assistant Role:

The Personal Assistant’s primary role is to be the ‘right hand person’ within a high profiled household. The individual must be able to understand the importance of prioritising meetings, able to manage personal appointments and be a trusted support for personal and work situations.

Salary: £60K-£75K

Benefits: bonus; 26 days holiday; life assurance; medical insurance; pension; freebies

Hours: 09:00 – 18:00 with flexibility out of hours

Location: fluid across London between homes in Notting Hill, on set, family office, attending meetings with them etc. – usually on site five days a week

Personal Assistant Accountabilities:

• Very heavy inbox and calendar management - can be chaotic at times. Read and respond to all work emails on behalf of the principals
• Manage RSVPs and a high volume of requests for events/collaborations/celebrities to ensure all requests are responded to within a timely manner
• Managing communications (phone, social media, email etc) with high profile people
• Social media management
• Own and coordinate schedules for the upcoming weeks, updating the spreadsheet as you go
• Being present onsite during working hours (with flexibility)
• Create a checklist every morning to check through work and personal
• Being on top of scheduling and timings to navigate principals during busy periods
• Book all personal appointments and help manage their social calendar
• Working closely with house staff to ensure efficiency with cleaning, housekeeping, washing and dog walking.
• Recruitment and management of household staff
• Travel – flights, hotels, visas, cars, restaurants, itineraries, activities, credit cards etc
• Ensure schedule, briefing docs are produced and given ahead of time (managing internal teams to ensure they are getting the info they need), ensuring briefing slots with relevant team is booked in, so the Personal Assistant can brief ahead of time
• Being adaptable and managing their ever-changing schedule whilst travelling, supporting them (either on the ground or in the air – being available out of hours on their time zone if needed)
• Property management – implementing systems and processes, managing all bills, budgets, shopping, renovations etc
• Ensuring there is an effective working relationship between the Personal Assistant and the individuals they will support
• Constant liaison with internal and external stakeholders, family office, companies, press etc.

Personal Assistant Selection Criteria:

• Must have experience working as a private personal assistant / business and private mix ideally
• The successful Personal Assistant must have demonstrated longevity within their roles
• Excellent people skills and the proven ability to handle both delicate and complex situations whilst juggling multiple responsibilities.
• Excellent written and oral communication skills
• Demonstrated ability to work in a fast-paced, intense environment and proven ability to manage senior stakeholders
• Demonstrated experience of dealing with highly confidential information and ideally experience working with high-profile people
• Ability to balance long term projects with the urgency of immediate demands
• Excellent prioritisation skills
• Strong presentation skills and the ability to convey complex messages succinctly and convincingly
• Experience of giving, receiving, and acting upon constructive feedback
• Able to act with integrity A high degree of emotional intelligence
• Ability to work flexibly, particularly under pressure

Marcilly Recruitment is a boutique London and Dubai based recruitment agency specialising in business operational and administrative support, and private household recruitment across the UK, Europe and Middle East.

Unfortunately, due to the extremely high volume of applications we receive, we are not able to respond individually to each one. If you have not heard from us within five working days, then sadly your application has been unsuccessful.