Personal Assistant Marylebone £45,000–£50,000 DOE

Role: Personal Assistant
Location: office based in prime central London five days a week
Salary: £45,000–£50,000 per annum, DOE
Start Date: Mid-August 2026
Contract: Permanent, full-time
Hours: 9am–6pm, Monday to Friday

Personal Assistant role:

An exciting opportunity has arisen for a junior level Private PA to join a creative family office and design studio based in prime central London. This family office Personal Assistant role sits alongside the Executive Assistant and provides catch-all support to a creative, UHNW Principal, moving fluidly between structured office tasks and the day-to-day unpredictability of private household and family life. The successful Personal Assistant will be equally at ease managing a spreadsheet, solving a travel logistics problem, or handling a last-minute personal errand, and will bring calm, discretion, and exceptional organisation to everything they do. This is a rare chance for the right Personal Assistant to become an integral part of a fast-paced, high-touch household.

They are a respectful family who do not contact you out of hours unless it is an emergency that cannot be avoided. For a well-organised PA this role can be managed well within office hours. You will also be working as part of a great, collaborative team with a people to learn from.

Responsibilities of the Personal Assistant:

• Provide general administration to the family office and design studio, including correspondence and online document management
• Liaise with the finance team to support invoice processing and expense reconciliation
• Coordinate schedules and communicate changes promptly
• Maintain accurate records and contact cards across property, staff, suppliers, and household accounts
• Coordinate school logistics and extracurricular activities
• Liaise with household staff to ensure smooth day-to-day family communication
• Provide support and oversight of care for the family dogs, including grooming, medications, and regular checkups, liaising closely with the House Manager
• Organise family events and celebrations from concept through to delivery
• Act as a trusted point of contact for immediate and extended family members' day-to-day needs
• Work closely with the Executive Assistant to manage and oversee the Principal's diary, including researching and booking personal appointments, engagements and experiences, and supporting RSVPs
• Manage personal shopping, gifting, sourcing, wrapping, and styling requirements
• Provide booking support for restaurants, birthdays, anniversaries, family dinners, and children's parties
• Arrange day-to-day train and car transportation bookings
• Handle personal administration including insurance, medical appointments, subscriptions, and memberships
• Oversee shipping logistics relating to the households and other personal purchases
• Anticipate needs ahead of time, flagging opportunities and potential issues before they arise
• Arrange, research, and book holiday trips and last-minute getaways throughout the year, coordinating individual family members' trips as needed
• Oversee all travel coordination, including research, visa applications, and flight, accommodation, car, and taxi bookings
• Understand complex personal travel preferences and arrange supporting staff as needed, such as housekeepers, chefs, or waiting staff
• Prepare and deliver bespoke, end-to-end travel itineraries and information packs with exceptional attention to detail
• Research on-site and nearby activities to create personalised experiences
• Manage guest lists and prepare invitation booklets for family and friends joining trips
• Track and monitor trip costs and budgets via detailed spreadsheets, verifying invoices and flagging deviations
• Optimise travel bookings using Avios or similar programmes to ensure cost savings
• Promptly communicate schedule changes and reorganise as needed

The Ideal Personal Assistant:

• Excellent written and verbal communication, confident liaising with a professional team, household and office staff, and family members alike
• Proven experience working with UHNW principals in a luxury setting
• Able to build and maintain strong, supportive working relationships with family members, colleagues, and suppliers
• A positive, can-do attitude, adaptable to last-minute changes
• Comfortable handling multiple, simultaneous demands across personal and family office matters
• Naturally stylish, with an awareness of current lifestyle trends
• Flexible and unflappable, genuinely willing to step outside a conventional job description

Essential Personal Assistant Requirements:

• Discreet, professional, and highly organised, with absolute trustworthiness around sensitive personal and financial information
• Proactive problem-solver, able to offer multiple solutions as needed
• Excellent IT skills
• An established network of contacts
• Additional languages beneficial
• Strong attention to detail

This is a fantastic opportunity for a polished, adaptable Personal Assistant to join a dynamic and rewarding household.

Unfortunately, due to the sheer volume of applications we receive, we are unable to respond to each one individually. Therefore, if you have not heard from us within five working days then sadly your application has been unsuccessful.

Marcilly Recruitment is a Dubai and London based recruitment agency specialising in private household and business support recruitment for UHNW individuals, family offices, and businesses across London and Dubai.