Job Description
Our Client in the Professional Service /Legal industry is looking for a Personal Assistant (PA). The ideal candidate will provide high-level administrative, organizational, and strategic support to the Managing Partner of the firm. This role requires discretion, efficiency, and the ability to manage complex schedules, confidential information, and multiple priorities within a fast-paced legal environment.

Key Responsibilities
Executive Support
  • Manage and maintain the Managing Partner’s calendar, including scheduling.
  • meetings, court dates, and travel arrangements.
  • Prepare daily briefs, agendas, and meeting materials.
  • Act as the first point of contact for internal and external communications on behalf of the Managing Partner.
  • Draft, review, and manage correspondence, emails, and reports.
Operational & Administrative Duties
  • Coordinate firm-wide meetings, partner meetings, and strategic sessions.
  • Track key deadlines, deliverables, and follow-ups across departments.
  • Maintain organized records, files, and confidential documents.
  • Liaise with department heads, lawyers, and administrative staff to ensure smooth communication.
Legal & Business Support
  • Assist with preparation of legal documents, presentations, and reports (non-substantive legal work).
  • Monitor ongoing matters and flag priority issues to the Managing Partner.
  • Support business development initiatives, including event coordination and clientengagement logistics.
  • Assist with billing reviews, expense tracking, and basic financial administration.
Confidentiality & Stakeholder Management
  • Handle sensitive and confidential information with the utmost discretion.
  • Build and maintain relationships with key clients, partners, and external stakeholders.
  • Screen calls, visitors, and requests, ensuring efficient prioritization.
Working Relationships
  • Reports directly to the Managing Partner.
  • Works closely with partners, associates, and administrative teams.
  • Interacts with clients, external counsel, and vendors.
Performance Indicators
  • Efficiency in managing schedules and priorities.
  • Accuracy and timeliness of administrative support.
  • Responsiveness and communication effectiveness.
  • Ability to anticipate needs and proactively solve problem.
Key Skills & Competencies
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills.
  • High level of professionalism and confidentiality.
  • Proficiency in Microsoft Office Suite and legal practice management systems.
  • Ability to multitask and work under pressure with minimal supervision.
  • Strong attention to detail and problem-solving abilities.
  • Flexibility to work extended hours when required.
  • High level of integrity and discretion.
  • Professional demeanor and presentation.
Qualifications & Experience
  • Bachelor’s degree in Business Administration, Law, or a related field.
  • 3–5 years’ experience as a Personal Assistant, preferably in a law firm or professional services environment.
  • Strong understanding of legal terminology and law firm operations is an advantage.

 
Job Type
Full-Time Regular