Operations Specialist
Job Category
Production
Production
Location
Vernon, CA
Vernon, CA
Salary Range
$55,000.00 - $75,000.00
$55,000.00 - $75,000.00
Job Responsibilities:
Operations Duties (60%)
Requirements:
Operations Duties (60%)
- Order Management & Shipping
- Receive and process orders.
- Prepare shipping documents and coordinate shipping logistics.
- Send invoices and track shipments.
- Inspect outgoing products for accuracy and quality.
- Inventory Management
- Warehouse Operations:
- Monitor and manage warehouse employee leave schedules.
- Coordinate with client regarding pallet counts for Monday pickups.
- State Board of Equalization Reporting:
- Complete Wine Growers Tax Return report (monthly).
- Recycling Reporting (CRV):
- Complete and submit CRV reports on a monthly basis.
- Local Sake Ordering:
- Place orders for sake at headquarters and calculate incoming costs.
- Online Orders:
- Receive and process orders.
- Create shipping documents, handle packing, UPS arrangements, and apply labels.
- Create shipping labels and affix them to the boxes.
- UPC Code Management:
- Oversee the management of UPC codes.
- Truck and Pickup Arrangements:
- Coordinate rice pickups
- Customs Operations:
- Export: Manage exports to Korea
- Import: Handle imports for headquarters including raw materials, carbon and machine parts.
- Customs Bond Renewal: Ensure renewal of customs bond on time.
- State and General Licensing:
- Manage state license renewals
- Ensure compliance with US Citizen or permanent resident requirements for states registration.
- State Online Licensing:
- Ensure the timely renewal of state online licenses.
- Submit Tax reports (monthly or quarterly).
- FDA and USDA Compliance:
- Ensure Food Facility Registration renewal
- Maintain compliance with FDA regulations.
- Obtain permits for the importation from USDA.
- TTB and ABC Communication:
- Manage label registrations with TTB.
- Submit import sample applications to TTB.
- Ensure Brewer’s Bond renewal every four years (next due June 2027).
- Handle officer and shareholder changes with TTB and ABC.
- Sprinkler and Fire Safety:
- Ensure annual sprinkler system inspections are completed (pass inspections within one year).
- Schedule and manage 5-year sprinkler inspections.
- Perform annual fire extinguisher inspections and check pressures.
- Safety Inspections:
- Conduct monthly safety inspections for fire extinguishers and eyewash stations.
- Shipping and Packaging:
- Oversee packaging and shipping arrangements for UPS, FedEx, etc.
- Manage two UPS accounts (for alcohol and other items).
- Ensure timely shipping of sake samples and other materials to headquarters.
- Supplies and Equipment Orders:
- Order office supplies, postage, foot mats, pallets, barcode labels for Classic boxes, coffee beans, and chemical supplies for scale removal.
- Alarm System Management:
- Act as the point of contact for emergency alarm system issues and ensure proper maintenance.
- Gate and Maintenance Management:
- Oversee gate and related maintenance needs.
- Manage keys, gate openers, and waste collection.
- Equipment Maintenance:
- Ensure the regular cleaning
Requirements:
- Native level of Japanese, Business level of English
- Communication skills
- Attention to detail and proactive problem-solving
- Sense of responsibility and communication skills for managing staff
- Must be interested in working in plant operation and management.
- Entry level candidates are welcome to apply as long as willing to learn.
- Basic PC skills