Location
Mulgrave Victoria

Office-based. Casual / Part-time (20 hours per week).

This role is not eligible for visa sponsorship. Applicants must have full Australian work rights.


About the role

A global scientific and engineering solutions company supporting R&D, labs and industrial operations is seeking an organised and detail-driven Operations Administrator to support day-to-day service operations. This role suits someone who enjoys coordinating suppliers, keeping documentation audit-ready, and maintaining accurate pricing data in internal systems.


What you’ll be doing:


Outsourced services coordination

  • Coordinate outsourced service providers to ensure jobs are completed on time and to quality standards
  • Administer outsourced jobs end-to-end in internal systems (from quotation through to completion)
  • Escalate and follow up service delivery issues and keep internal stakeholders updated

Supplier documentation & compliance

  • Collect, review, file and maintain supplier documentation to meet internal policy and regulatory requirements
  • Manage version control and notify stakeholders of documentation changes (audit readiness)

Pricing & operational admin

  • Enter and maintain pricing data, including monitoring validity/expiry
  • Meeting minutes
  • Purchase order tracking
  • General operational support as required

What we’re looking for:

  • Strong Microsoft Office skills (Excel, Word, PowerPoint, Outlook) and confident overall computer literacy
  • Excellent attention to detail, organisation, and time management
  • Ability to manage multiple tasks and follow through
  • Clear written and verbal communication skills
  • Experience in an operations or technical environment is beneficial, but not essential

Why you’ll like it

  • Steady part-time hours (20 hrs/week)
  • Start with a 6-month contract, with strong potential to extend based on performance and business needs
  • A structured, process-driven role where accuracy and follow-through matter
  • Great fit if you enjoy admin, compliance documentation, and working with data

Apply now

Click Apply and send us your resume and a short cover letter highlighting your most relevant experience (e.g., supplier/outsourced provider coordination, documentation/compliance admin, pricing/data entry, PO tracking, and stakeholder communication).