Office Services Manager

Growing oil and gas company is looking for a qualified office services manager. 300FTE, 5 floors, and in need of someone that is high energy. Located downtown this is a 5 day in the week office role.

Paid parking! Paid benefits! Flexible hours to start as early as 7AM.

Key responsibilities –

• Lead, coach and develop a team of 3 office services staff; set priorities, conduct regular 1:1s, perform performance reviews and manage staffing coverage and schedules.
• Oversee daily front-desk, mail/courier, visitor management and office reception services to ensure a professional employee and guest experience.
• Manage facilities operations including office maintenance, small repairs, building services coordination, space assignments, and office moves.
• Own office supplies and non-capital procurement for the office; manage vendor relationships, obtain quotes, maintain purchase documentation and control budgets in coordination with Procurement
• Coordinate with IT for desktop/equipment provisioning, audio-visual setup for meetings and events, and first-line troubleshooting or escalation to IT Support
• Plan and support on-site events, meetings and executive logistics (meeting room set-up, catering).
• Ensure office health & safety, security access, and emergency preparedness; coordinate with building management and internal stakeholders.
• Develop and document standard operating procedures for office services; support cross-training and succession planning.

Qualifications

• 8+ years’ experience in office services, facilities or administrative management; minimum 3 years in a supervisory role preferred.
• Strong vendor management and procurement experience; familiarity with purchasing processes.
• Comfortable coordinating with IT and other internal partners for endpoint/device provisioning and service requests.
• Proven ability to manage budgets and control costs.
• Excellent organizational, communication and interpersonal skills; customer-service oriented.
• Competency with office productivity tools (email, calendar systems, Microsoft Office)
• Knowledge of office security, data handling and acceptable use practices is preferred
• Bachelor’s degree preferred but not required; or equivalent work experience.