Office Manager/Bookkeeper: MA

Office Manager/Bookkeeper

In this role, you will be performing a vital role, helping support the sales team, assisting with customers and helping support the management team while reporting directly to the President. This is a fast-paced environment looking for someone who shows initiative and a willingness to learn. As the Office Manager/Bookkeeper you will help in many facets to make sure that everything runs smoothly with career growth available.

Company:

• Well established company – in business for over 100 years
• Wholesaler of building materials, stone products and masonry products
• Position is open due to growth within the organization

Benefits & Features:

• Consistent schedule - no late nights, working on major holidays, Mon – Fri schedule
• Excellent benefits package options to find one that best fits your needs
• Excellent benefits, Retirement plan, Medical, Dental, Vision, and more
• Opportunity for career advancement

Position Responsibilities:

• Manage monthly HR functions: Payroll, PTO, vacation, and sick time reporting.
• Experienced in wholesale invoicing to include COD payments and credit accounts.
• Accountable for all collection, payment, and filing of customer invoices via mail, email, and through the sales desks
• Run and maintain financial reports including payroll.
• Match all A/P invoices with packing slips and post all invoices in Quick Books
• Will make collection calls to all customers big and small when payment needs are requested
• Assist with maintaining financial spreadsheets, budgets, sales, tax preparations, and reports
• Perform monthly and year-end closings
• Manage budgets, sales, and tax preparation
• Write journal entries
• Set up and maintain vendor accounts in accounting program
• Setting up procedures and processes for the team

Position Qualifications:

• 5+ yrs. of bookkeeping and office management experience
• Strong proficiency in accounting software and Microsoft Excel required
• 2 or 4 yr. degree is a plus, but can be substituted by depth of experience
• Adept at accounting software
• Proficiency in written and verbal communication and interpersonal skills
• A natural desire to work in a team environment that is supportive and customer-focused.
• Outstanding work ethic and integrity with a desire to constantly improve one’s work performance
• Ability to work well with others, helping to support each team member’s effort to succeed
• Aptitude to think through one’s decisions, solving problems, and coming up with solutions
• Outstanding organizational skills and extremely detail-oriented
• Capable of working independently and be flexible in response to changing office needs or requests