Position Id

Office Manager – Automotive Dealership
Avondale, Arizona
$65,000 - Depending on Experience

Job Duties:

  • Provide a world class experience for our customers and your colleagues.
  • Hire, train, and supervise office personnel.
  • Performs regular performance evaluations with all office personnel.
  • Analyzes and organizes office operations and procedures.
  • Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory.
  • Controls petty cash amounts for dealership and sales department.
  • Provides a timely daily cash card and keeps the controller informed about trends.
  • Reconciles select GL accounts monthly.
  • Approves adjustments to inventory and receivable accounts.
  • Ensures that all manufacturer accounts including warranty claims, rebates, and interest accounts are current and accurate.
  • Prints monthly journals, schedules and general ledger. Closes month by processing accounting month-end.
  • Assists in completion of annual review/audit.
  • Ensures compliance with all government regulations.
  • Reviews payroll on a timely basis, review posting of payroll journal entry which staff performs and maintains payroll records.
  • Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.
  • Prepares employee health/life benefit payments.
  • Stays abreast of current factory incentives and codes deliveries on dealership computer systems accordingly.
  • Administers charge-back program for late charges to inventory.
  • Oversees the preparation of sales commission/chargeback detail reports.
  • Approves new charge accounts and oversees collection of past due accounts.
  • Compiles information and prepares reports as requested by management.
  • Controls dealer plates and maintains log of plates issued to employees.
  • Cross-trains a qualified substitute.
  • Processes paperwork for new employees and terminations.
  • Keeps an updated file of all dealership job descriptions.
  • Maintains confidential employment files.
  • Performs sales tax filings to the state and local government.
  • Other tasks as assigned.

Skills & Knowledge:

  • A Bachelor's degree in accounting or business administration, or equivalent dealership experience.
  • A positive attitude, high level of engagement, sense of urgency, process discipline and customer centricity.
  • Excellent verbal and written communication skills, as well as interpersonal skills to effectively work with employees, colleagues, vendors, and factory personnel.
  • Advanced understanding of automotive technology and proficient knowledge of dealerships computer systems.
  • Advanced understanding of H.R and payroll related matters.
  • Exceptional organization and multi-tasking skills.

Interested candidates, please contact Kristin Frank at 602-788-5890 x.124 or via email at