Office Manager

Bookkeeping:

• Manage day-to-day financial transactions, including accounts payable, accounts receivable, and payroll processing.
• Prepare and maintain accurate financial records, ensuring compliance with accounting principles and company policies.
• Reconcile bank statements and credit card accounts.
• Assist with preparing financial reports, budgets, and forecasts.
• Track and manage company expenses, ensuring proper categorization.
• File taxes in compliance with local, state, and federal regulations.

Office Management:

• Oversee the daily operations of the office, including maintaining a clean and organized environment.
• Answer phone calls, emails, and handle customer inquiries in a professional and timely manner.
• Schedule appointments, meetings, and coordinate company events as needed.
• Maintain office supplies and ensure necessary office equipment is in working order.
• Support management with administrative tasks, including document preparation, filing, and correspondence.

Inventory Management:

• Track and manage inventory of landscaping equipment, tools, and supplies.
• Conduct regular inventory audits to ensure stock levels are maintained and orders are placed in a timely manner.
• Work with vendors to order necessary supplies, negotiate pricing, and ensure timely delivery.
• Maintain an accurate log of inventory movement, including the receipt and distribution of materials.
• Organize and label inventory for easy access and tracking.

Skills & Qualifications:

• High school diploma or equivalent; associate’s degree or higher in accounting, business administration, or related field preferred.
• Proven experience in bookkeeping, office management, or inventory control.
• Familiarity with accounting software (QuickBooks) and office productivity tools (Microsoft Office, Google Suite, etc.).
• Strong organizational and multitasking skills.
• Excellent attention to detail and ability to work independently.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive financial information.