We are in search for a detail-oriented individual who enjoys helping others and can take on many tasks at once in a fast-paced environment.

Note: resumes without real estate experience will be dismissed.

Salary: $22 - $23 /hour

Job types: full-time, permanent

Looking for:

  • strong interpersonal & customer service skills
  • enjoys helping people and provides positive and friendly service
  • able to work independently and remain focused on all tasks in a fast-paced environment
  • able to multitask and meet required deadlines
  • understand code of conduct and ethics
  • able to work well under pressure
  • highly professional appearance and demeanor
  • able to demonstrate dependability and remain punctual at all times
  • basic social media skills (instagram, facebook, office website)

Knowledge and skills required:

  • advanced digital skills using microsoft office & microsoft outlook
  • expert knowledge of lone wolf, stratus mls, easy offer, quick office commander. Reco & treb experience is an asset
  • strong knowledge of ontario real estate transactions and orea documents is a must
  • entering deals into broker wolf accounting systems
  • preparing monthly schedules for staff
  • scan documents, process new listing documents (price changes, extensions, etc.), enter listing information & appointment instructions into quick office commander
  • offer preparation, amendments, waivers & other related forms/documents
  • answer phones in a fast-paced environment with accuracy and able to relay messages in fast and pleasant manner
  • manage & respond to all incoming emails & regular mail in professional and timely fashion on a daily basis
  • following up with agents regarding outstanding documents
  • invoicing other brokerages & lawyers for commissions
  • occasional back up for receptionist – breaks & vacation
  • uploading and maintaining material on all social media pages (instagram, office website, facebook)
  • other duties assigned


  • 8 hour shift

Covid-19 considerations:
all staff & guests are required to wear mandatory masks. Safety measures in place to ensure safety and integrity. Regularly check for regional specific requirements, such as municipal by-laws and orders from local public health unit.


  • Secondary school (preferred)


  • Administrative assistant: 1 year (preferred)
  • Receptionist: 1 year (preferred)

Work remotely:

  • No

Office & admin /Administrative Assistant
Job Type
Full-Time Regular