OFFICE MANAGEMENT

Coordinates various office support services, including purchasing and facilities management, which may include the following:

• Supervises office administrative staff
• Trains and coaches employees
• Establishes cost-effective vendor relationships
• Resolves issues and complaints
• Maintains office equipment
• Keeping up inventory of office supplies
• Updates and maintains internal databases
• Sort mail, filing, shipping packages
• Oversees shipping/receiving and inventory
• Answers phones
• Maintains general office upkeep and cleanliness

EXECUTIVE ASSISTANT

• Performs administrative tasks for senior management
• Acts as a liaison between executives and clients/customers
• Arranges travel and meetings
• Tracking time to projects
• Screens calls
• Handles executive correspondence
• Prepares reports and financial data
• Records meeting minutes

BOOKKEEPER

• Works with Accounts Payable, Accounts Receivable, Payroll, Cash, Inventory and Purchasing
• Reconciles expense reports
• Monitors bank transactions
• Other bookkeeping tasks
• Supervises the work of accounting clerk(s)

QUALIFICATIONS

• College Graduate preferred
• Professional in appearance and attitude
• Ability to prioritize, organized and multiple-task-oriented
• Strong leader with excellent written, verbal and interpersonal communication skills
• Ability to interact with all levels of management and clientele
• Excellent customer relations skills
• Project coordination expertise
• Practical knowledge of Accounts Payable, Accounts
• Solid working knowledge of MS Word, Excel, Outlook, Power Point, and QuickBooks and the ability to train others on system usage
• Relies on experience and judgment to plan and accomplish goals

Please note that the above job description of one of the most common staffing requests we receive and is not an actual opening. However, if your background matches, we encourage you to link yourself to this position to be considered for upcoming similar openings – or possibly even current ones which we have not displayed on our website (yet). All applications are treated confidentially and we will not present you to any of our clients before having discussed a position with you in detail and obtained your permission.

Details