Office Coordinator

Full service National law firm is looking for an Office Coordinator for their Washington D.C. office. The Office Coordinator will ensure continuous, efficient daily office operations by managing administrative tasks, coordinating events, and providing excellent customer service, all while maintaining a positive and professional environment. The Office Coordinator reports to the Director of Administration and assists with office operations for multiple office locations.

Key Responsibilities:

• Provide excellent customer service to both internal and external clients
• Follow office operations procedures to ensure maximum efficiency
• Serve as vendor contact for multiple locations; maintain and update information
• Monitor office expenditures and handle office contracts (e.g., rent, subtenant, vendor services, etc.)
• Assist with subtenant requests and serve as back-up building management liaison for multiple locations
• Coordinate payments for attorney bar dues and occupational business taxes for multiple jurisdictions
• Organize office events and activities for multiple office locations
• Update floorplans and directories; provide updates for internal firm website
• Assist with office projects (e.g., office moves, fire safety training, etc.)
• Other duties as assigned

Skills and Qualifications:

• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize tasks effectively
• Attention to detail and accuracy
• Problem-solving skills
• Customer service skills
• High school diploma or equivalent; experience working in an administrative role for multiple locations and/or law firm environment preferred