Office Coordinator / Admin Assistant

Office Coordinator / Admin Assistant

Our client, a well-established general contractor, is seeking a full-time Office Coordinator for their Oakville office. This role reports directly to the Human Resources Leader and offers a competitive salary along with comprehensive benefits.

About the Role:
The Office Coordinator is a full-time position responsible for ensuring a welcoming and efficient experience for all visitors and callers. Reporting to the Human Resources Leader, this role requires a detail-oriented, proactive team player with strong administrative skills, a solid understanding of office management, and familiarity with accounting principles.

Key Functions:

• Office/Facility Management: Handle phone inquiries, greet visitors, prepare documents, improve office procedures, and support field staff.
• Executive Assistance: Provide administrative support to Principals, manage calendars, schedule meetings, and arrange travel.
• Health & Safety: Maintain compliance with policies and update manuals.
• Human Resources: Assist with personnel files, benefits, onboarding, and technology setup.
• Technology: Liaise with IT to resolve office tech issues.
• Insurance: Manage policy files, report incidents, and process claims.
• Fleet Vehicles: Track registrations, insurance, and licenses; assist with procurement.
• Trade/Community Associations: Develop strategies to maximize membership benefits and coordinate event participation.

The successful individual will have -

• A minimum of 3 years of experience as an Office Administrator or Coordinator.
• A post-secondary certificate, diploma, or degree in office administration (preferred).
• Strong organizational, prioritization, and time management skills.
• Exceptional customer service skills for both internal and external clients.
• Excellent verbal and written communication abilities.
• High professionalism, reliability, discretion, and dependability.
• A proactive, "can-do" attitude.
• A valid driver’s license and willingness to travel occasionally.
• Proficiency in Microsoft 365 applications (Word, Excel, Project).
• The ability to multitask and thrive in a fast-paced environment.

Contact Harbinger Network:

To apply for the position of Office Coordinator / Admin Assistant in confidence, please submit your resume to:

Keren Malaluan, Senior Recruitment Advisor
Contact phone number: 905-257-9691 Ext 121
Contact email address:keren@harbingernetwork.ca

Harbinger Network Inc. is a Canadian-based firm that serves companies across Canada, a diverse Network of Recruiters, and expertise in over 10 major disciplines. Our mission is to build meaningful careers for Professionals and develop powerhouse teams for all Businesses across Canada.

To learn more about Harbinger Network visit www.harbingernetwork.ca or contact us at 905-257-9691. #HNiJobs