Office Operation Assistant

Position Overview:
We are seeking a reliable and hands-on Office Assistant with a strong focus on office operations and facility management. Administrative tasks are part of the role, but the primary responsibility is supporting day-to-day operations of the facility and ensuring a smooth client experience.

Key Responsibilities:

Office Operations & Facility Management (Primary)

• Open and close the facility as needed
• Support daily operations of a creative coworking-style space
• Greet visitors and provide basic facility guidance
• Handle inquiries about event space usage (space details, headcount, schedule, basic pricing)
• Provide on-site support during events (including greeting and coordination)

Administrative Support (Secondary)

• Prepare and send contracts and invoices
• Track project/task status
• Support general administrative duties

Qualifications:

• Detail-oriented and responsible
• Comfortable handling both operational and administrative tasks
• Strong communication skills
• Basic computer skills
• Flexible and reliable, especially for facility opening/closing
• Preferred: Japanese language skills

Working Conditions:
Part-time:

• 2–3 days per week (flexible work hours between 10:00 AM – 6:00 PM)
• Must be available to work Saturdays

Full-time (if applicable):

• 4 weekdays + either Saturday or Sunday