Summary The Office Assistant will be provides support to the sales and procurement teams in their daily operations. This role involves assisting with sales coordination, order processing, inventory management, and supplier relationship management. The Office Assistant plays a critical role in ensuring efficient and smooth operations within the sales and procurement functions. This role plays a crucial part in maintaining smooth operations with clients or business partners.
Assist in managing customer inquiries, orders, and requests for information.
Coordinate with the sales team to process sales orders and track order status.
Prepare sales reports, sales presentations, and sales-related documentation as needed.
Assist with supplier management, including sourcing, vendor selection, and contract management.
Coordinate with suppliers to ensure timely delivery of goods and resolve any issues or discrepancies.
Maintain accurate procurement records, including purchase orders, invoices, and contracts.
Coordinate with warehouse and logistics teams to ensure accurate inventory counts and timely stock replenishment.
Accurately input financial data, including invoices, receipts, and expense reports, into the accounting system. Ensure the integrity and accuracy of the entered data.
Promote positive employee relations and foster a healthy work environment.
High school diploma or equivalent required; Bachelor’s degree in business or related field preferred.
Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Good communication and interpersonal skills.
Proficient in using Microsoft Office Suite (Excel, Word, PowerPoint).
Familiarity with sales and procurement processes and terminology.
Ability to multitask and prioritize tasks effectively.
Knowledge of inventory management principles and practices.
Experience using accounting software and systems (desired)