Office Administrator/Manager

Office Administrator/Manager

Are you looking for variety plus in your role?

An exciting opportunity has become available for an experienced Office Administrator to join a well-established, privately owned company based in Whangārei. With over four decades of industry experience, this business is renowned for delivering high-end, design-focused interior solutions that combine function, form, and craftsmanship.

This role offers diversity, responsibility, and the chance to play a key part in the day-to-day operations of a small but passionate team. It will suit a capable allrounder who is confident working across administration, finance, sales support, marketing coordination, and general office upkeep.

Key Responsibilities

Administration & Finance

• Manage incoming calls and general office communication
• Provide administrative support to the sales team
• Prepare quotes and assist with job entry via Workflow Max
• Oversee Xero accounts – reconciliation, payroll, bill payments
• Manage accounts payable/receivable and follow up overdue accounts
• Complete PAYE, GST returns, and payday filing
• Generate weekly and monthly KPI reports
• Maintain and update CRM systems and project tracking (Pipedrive & Smartsheet)
• Order office, packaging, marketing, grocery, and cleaning supplies

Sales & Marketing Support

• Maintain contact databases and input new enquiries
• Support marketing activity including basic social media posts
• Liaise with external marketing providers
• Coordinate the ordering of branded materials

General Office Upkeep

• Daily kitchen duties
• Weekly cleaning – vacuuming, dusting, bathrooms, and floors

About You

To succeed in this role, you will bring:

• Proven experience in an administrative or office management position
• Strong knowledge of Xero and general accounting processes
• Excellent organisational and time management skills
• A proactive, adaptable approach and attention to detail
• Strong communication skills and a collaborative mindset
• Office hours are: Monday to Friday, 40hrs per week – working between 8am and 5pm.
• ASAP start date
• Experience in the building or construction industry would be ideal

Must Have Requirements:

• Minimum 5 years experience as an Accounts Administrator/ Office Manager
• Strong Knowledge of Xero
• Have permanent work rights with no restrictions

If you’re someone who takes pride in a job well done, enjoys variety in your workday, and thrives in a hands-on admin role – we’d love to hear from you!

Please note, applicants must be eligible to live and work in New Zealand. We will be interviewing and selecting candidates during the advertising period, so do not delay your application, as you may miss a great opportunity.

If you have the skills and experience outlined above, don't miss this opportunity! Contact Paula for a confidential discussion, contact 09 430 3777.