Office Administrator

Job Title: Office Administrator / Operations Coordinator

Location: Waipu, New Zealand (Head Office)
Salary: $60,000 – $65,000 per annum
Employment Type: Full-time – 40 hours per week (Office-based)
Start Date: ASAP
Hours: Between 7:30am – 5:00pm, flexible Monday to Friday

About Our Client

Our client is a well-established, family-owned business with an international presence, specialising in innovative solutions for the agricultural sector. Since the late 1980s, they have been focused on developing products that support calf rearing and improve farming practices through ongoing research and innovation. Based in Waipū, they operate across both New Zealand and Australia, with a strong reputation for quality and continuous improvement.

The Role

We are seeking an experienced Office Administrator / Operations Coordinator to support key operational functions across New Zealand. Reporting directly to the Finance Controller and/or General Manager, this role plays an integral part in ensuring the smooth day-to-day running of the business through strong administrative support, operational coordination, accurate financial processing, and excellent customer service.

This is a varied position suited to someone who thrives in a fast-paced environment and enjoys working across multiple areas of the business. The successful candidate will provide support across purchasing and procurement, payroll and timesheet administration, human resources coordination, operational and production support, health and safety compliance, and project administration in collaboration with the Production Manager.

The role will also involve attending production meetings, coordinating supplier follow-up and lead times, and liaising closely with the Production Manager to support workflow planning and operational efficiency. Experience using SAP or similar ERP systems would be highly advantageous.

Key Responsibilities

• Operational & Production Support: Assist in the smooth running of day-to-day operations, ensuring processes and workflows are maintained efficiently.
• Production Coordination: Attend production meetings, follow up with suppliers regarding orders and lead times, and liaise with the Production Manager to support production schedules and operational requirements.
• Project Administration: Provide administration support for operational and production projects, including reporting, tracking timelines, and maintaining documentation.
• Purchasing & Procurement: Raise purchase orders, coordinate stock deliveries, and maintain supplier communications.
• Health & Safety Compliance: Support the Production Manager with Health & Safety documentation, compliance records, and incident management administration.
• Payroll Administration: Support payroll processing and employee timesheet administration.
• Human Resources Support: Coordinate administration support for HR functions, maintain employee records and onboarding documentation, and ensure databases are current.
• Systems & Reporting: Assist with data entry, reporting, and administration using SAP and Microsoft Office systems.

Daily Tasks

• Raising purchase orders and liaising with suppliers regarding stock, deliveries, and lead times
• Attending production meetings and assisting with operational follow-up actions
• Liaising with the Production Manager regarding workflow, production requirements, and project updates
• Updating information within SAP and maintaining accurate operational records
• Collecting, reviewing, and processing employee timesheets for payroll support
• Maintaining employee files, onboarding documents, and HR databases
• Updating Health & Safety records, incident registers, and compliance documentation
• Supporting operational and production projects through administration and coordination
• Monitoring office supplies and coordinating general office requirements
• Providing general administrative support to management and operational teams as required

What We’re Looking For

• Previous administration experience within an operational, manufacturing, production, or project environment
• Strong organisational skills with the ability to manage multiple priorities
• Excellent communication skills, both written and verbal
• High attention to detail and accuracy
• Ability to work independently and as part of a close-knit team
• Experience using SAP or similar ERP/accounting systems
• Proficiency in Microsoft Office Suite
• A proactive, adaptable, and solutions-focused attitude

Why Join Our Client?

• Work in a family-focused, innovative company with a supportive team
• Be part of a growing global business with a strong reputation in the industry
• A dynamic and varied role where no two days are the same
• Exposure to operational, production, and project coordination functions
• Competitive salary and stable, full-time employment

Peak Seasons

• New Zealand: June – August (busiest months)
• Australia: February – November

If you are a proactive and detail-oriented professional who enjoys working in a dynamic operational environment, we’d love to hear from you!
Please send your CV and cover letter. Contact Paula on 021 911 685 for further information.