CBIZ Talent & Compensation Solutions is assisting our client in their search for an Office Admin & Bookkeeper.

Responsibilities

• Handle financial records including purchases, sales, receipts, and payments
• Manage the processing of accounts payable and receivable
• Conduct monthly reconciliations of every bank account
• Ensure all transactions are correctly categorized for financial statement preparation
• Prepare and deliver financial reports
• Comply with all accounting and financial regulations
• Compile, analyze, and report financial data to management
• Maintain stability and accuracy of our financial records
• Assist with budget preparation and financial planning processes.
• Manage financial transactions including fixed payments, variable expenses, bank deposits, and budgets.
• Address routine client communications regarding invoices, payments, and other related issues.
• Update internal systems with financial data and maintain the confidentiality of financial information.
• Maintain both digital and physical records of invoices and contracts.
• Professionalism and courteous as they will be speaking to clients
• Mail merges in Word for client communications
• Competency with records maintenance and filing
• Create and maintain records, files, reports, and databases utilizing Microsoft Suite: Excel, Outlook, Word.
• Answer phone calls and emails, handling or directing inquiries as needed.
• Perform general office management tasks, including maintaining office supplies and equipment.
• Support the management team in daily operations and special projects.
• Maintain and organize office records and ensure compliance with company policies.
• Maintaining client’s hardcopy and digital files and personal information.
• Entry of all client’s payroll statements when applicable.
• Annual 1099 preparation.
• Maintenance of all vendors (i.e., obtaining W9’s, if/as needed).
• Expense Coding.

Qualifications

• Strong understanding of Generally Accepted Accounting Principles (GAAP).
• Knowledge of Great Plains accounting software desired, but not required.
• Proficiency in using accounting software and Microsoft Office Suite, especially Excel & Word.
• Excellent attention to detail and high level of accuracy.
• Strong organizational and time management skills.
• Ability to handle confidential information with discretion.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Proven ability to meet deadlines and work under pressure.
• Strong problem-solving skills and analytical abilities.
• Ability to prioritize and manage multiple tasks efficiently.

CBIZ Talent & Compensation Solutions is an Equal Opportunity Employer.
CBIZ Talent & Compensation Solutions does not discriminate on the basis of race, ancestry, national origin, color, religion, sex, gender identity, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.