New Castle DE

REQUIRED QUALIFICATIONS:
Applicants must possess the following knowledge/skills:
  • Strong organizational skills
  • Strong communication skills, both written and oral
  • Basic knowledge of standard office procedures and the ability to interpret general instruction.
  • Knowledge and experience needed to use Microsoft Office Suite including but not limited to MS Teams, Excel, Word, and Outlook

Job FUNCTIONS & RESPONSIBILITIES:

Maintain Soldier medical/dental records in accordance with Army Regulation (AR) 40-66. Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know. Create, maintain, and process medical records for current members. Create medical records for new accessions upon receiving the enlistment order. Process medical records for individuals scheduled for Basic Military Training, Schools, Transfer, Discharge, Retirement and all MRE’s.

Prepare medical records for individuals scheduled for MRE’s and physical exams. File documentation in individual medical/dental records in both the hard copy file and in the electronics Health Readiness Record. Prescreen medical records for medical/dental health issues that require evaluation for deployment eligibility. Provide data to COR/DSS/G1 prior to Medical Readiness Events. Contact mobilization stations and coordinate the preparation, package, ship, and track Service Treatment Records (STR) in accordance with AR 40-66 for shipment to the mobilization and archive platforms as prescribed. Communicate any issues with the COR/DSS. Process Release of Information (ROI) requests in accordance with AR 40-66 reporting alibis to the Medical Administrator. Performs quality assurance studies/reviews. Conduct annual medical/dental record inventory. Perform quality assurance checks on in-coming medical/dental records and track all discrepancies to closure monthly. Complete tasks on-time and meet their suspense.

Scrub electronic data system modules before medical/dental events to assist in early identification of non-deployable Soldiers. Administrative charting - ensure all administrative charting in eCase, DENCLASS (Dental Classification Module), MEDPROS (Medical Data Protection System), and other electronic databases is completed in a timely manner. 5.2.17 Participate in case reviews as needed to ensure that every Soldier with an open case is being tracked, managed, and communicated with at a minimum of every 90 days. Monitor designated medical readiness databases to ensure all scheduled services are completed/updated and current medical status is reflected.

Alert the Nurse Case Manager of automated referrals indicated in DENCLASS/MEDCHART/eCase. Provide case processing, medical/dental documentation, and profile concerns to the Nurse Case Manager for review and submit to the appropriate military provider. Attend MRE events as determined by the needs of the state. Prepare for and/or document team case meetings as directed by the DSS. Follow the regulations and policies applicable to Individual Medical Readiness (IMR) and deployment, to include the AR 40-501, and other applicable guidance. Ensure all medical/dental documentation received from the Soldier and/or their medical team is received and placed in appropriated electronic record, as well as the Soldier’s hard copy record.

Obtain release of information from Soldier. Provide Soldiers applicable information on resources available to improve medical and dental readiness. Maintain medical/dental office or hospital contacts for case updates and medical records. Maintain Health Insurance Portability and Accountability Act of 1996 (HIPAA) standards and guidelines. Stamp all medical/dental documents for verification after uploading. Assist in the collection of monthly metrics for all cases assigned or other administrative workload which may include preparing and/or filing all required reports. Contractor employees shall follow the regulations and policies applicable to Individual Medical Readiness (IMR) and deployment, to include the AR 40-501 and other applicable