Legal Secretary

LEGAL SECRETARY JOB DESCRIPTION

Position Title: Legal Secretary
Department: Legal Support
Reports To: Attorneys / Paralegal II (workflow direction as assigned)
FLSA Status: Non-Exempt
Work Type: Full-Time

An established and respected Midland-based practice serving individuals and businesses across West Texas. We combine trial-ready advocacy with practical, business-minded counsel across complex civil disputes, oil & gas matters, probate and fiduciary litigation, small-business disputes, and select criminal defense.

Position Summary

The Legal Secretary provides administrative support to attorneys and legal support staff. This role is responsible for scheduling, document formatting, file maintenance, and routine administrative tasks that ensure matters move forward efficiently and professionally.

Minimum Qualifications

• High School Diploma required
• 0–3 years of administrative experience (legal environment preferred)
• Strong typing, formatting, and organizational skills
• Proficiency in Microsoft Office (Word, Outlook, Excel)

Key Performance Expectations

• Non-billable role
• Strong accuracy, responsiveness, and professionalism

Essential Duties & Responsibilities

• Provide administrative support including scheduling, calendar management, and coordination
• Format and proofread routine legal documents under supervision
• Maintain electronic and physical file organization standards
• Assist with correspondence, document assembly, scanning, and filing preparation
• Support paralegals and attorneys with task coordination and deadline tracking
• Maintain professional communication with clients and internal staff

Business Development Responsibilities

• N/A – Client service focus

Leadership, Supervision & Mentoring

• Works under direct supervision and receives structured task direction
• Supports team workflows and administrative execution

Core Competencies

• Strong attention to detail and formatting accuracy
• Dependable follow-through
• Professional communication
• Ability to prioritize tasks in a fast-paced environment

Soft Skills & Competencies

• Ownership mindset with high integrity and responsiveness.
• Practical problem-solver who balances zealous advocacy with cost/benefit realities.
• Team player comfortable mentoring staff and collaborating with partners.

Work Environment

• On-site in Midland, TX with regular court appearances in regional venues.
• Reasonable travel within Texas for hearings, depositions, and trials.

Compensation & Benefits

• Competitive base salary commensurate with experience.
• Performance-based bonus opportunities.
• Health, dental, vision, retirement plan, paid time off.