Legal Assistant

$55,000 - $65,000

Our client is seeking a Legal Assistant who can provide administrative support to multiple lawyers in terms of scheduling, drafting, corresponding, and other general administrative tasks.

Duties and Responsibilities:

Schedule Maintenance

• Organize the flow of work through the lawyer’s office and initiate follow-up action in a timely manner to meet multiple deadlines.
• Maintain and monitor calendars, including but not limited to scheduling appointments, hearings, travel, and conferences, as directed.
• Manage the bring-forward systems on a daily basis to ensure important deadlines are met.

Drafting and Correspondence

• Liaise between the lawyers, contacts, and clients.
• Prepare legal documents, including (but not limited to) affidavits, briefs, motions, subpoenas, appearance sheets, minutes of settlement, release agreements, etc.
• Review and proofread outgoing documents and correspondence, verifying text for accuracy and syntax.
• Maintain and update current client and arbitrator contact lists.
• Respond to routine correspondence by mail, email, and telephone calls.

General Administration

• Perform conflict searches, create, and maintain files, and close files as instructed.
• Open new client files and matters.
• Arrange and prepare courier services and pickups.
• Mail sorting and scanning.
• Support case preparation by assembling materials required during hearings.
• Maintain electronic copies of all documentation in the firm's database to supplement available precedents.
• Input and validate lawyers’ time dockets; coordinate lawyers’ monthly/yearly docket totals as requested.
• Track lawyers’ Law Society of Ontario (LSO) Continuing Professional Development hours, and input into the LSO portal.
• Prepare or make changes to lawyers’ conference and/or seminar presentations.
• Conduct legal research by using WestlawNext and LexisNexis.
• Prepare cheque requisitions and trust deposit instructions.

Qualifications:

• Post-secondary degree or diploma in a related field.
• 2+ years of working experience in administration, preferably in a legal or professional services environment.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to produce a high volume of high-quality work under tight deadlines while managing competing priorities.
• Ability to provide an excellent customer service and ensuring professionalism.
• Proficiency in MS Office & Adobe Pro.

Benefits:

• Free Parking
• Working Hybrid Model
• Employer Paid Group Health Benefits
• RRSP Matching
• Generous Vacation and Sick Leave
• Annual Wellness Allowance
• Professional Development Opportunities