Legal Assistant
Location
Jackson MS
Jackson MS
Industry
Law Firm
Law Firm
Legal Assistant
LEGAL ASSISTANT
JACKSON, MS
Our client needs a Legal Assistant to support a group of attorneys. While prior experience and knowledge of litigation practice and procedures in federal and state court is preferred, highly organized and motivated individuals will be considered and provided required training.
Essential Duties and Responsibilities:
• Performance of complex secretarial, administrative, and substantive legal duties.
• Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible. Special emphasis on anticipating and responding to needs of ongoing litigation and attention to detail.
• Acquire working knowledge of ongoing litigation being handled by the Practice Group to facilitate litigation duties. The individual who fills this position is considered part of the litigation team.
• Work with attorneys and Labor Paralegals on discovery matters, substantive court deadlines and litigation logistics.
• Communicate with federal and state court personnel as directed by employment Practice Group attorneys.
• Identify most efficient and effective manner to complete tasks.
• Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing, and transmitting text, data and graphics using office software applications.
• Knowledge of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines.
• Prepare and coordinate e-filings, as well as filings in state courts if needed.
• Handle incoming and outgoing mail, faxes, and scan documents.
• Ensure that documents are saved and filed into the appropriate workspaces/folders in FileSite and paper file.
• Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings and travel arrangements.
• Maintain Outlook contacts for each attorney as appropriate.
• Maintain updated correspondence and pleadings files. Handle personally or oversee a records clerk as to filing, indexing, and creating sub-files. (This should be electronic for most part.)
• Maintain a master list for each file and update the list as new files or matters are opened.
• Maintain a master physical file location list.
• Open files, close files and assist with conflicts checks.
• Provide support to the attorneys with timesheets and regular billing matters.
• Request reimbursement for attorneys through Chrome River and for client costs through Accounts Payable.
• Maintain a good working rapport with clients which requires discretion and judgment.
• Regular and predictable attendance is an essential function of the job.
Education and Experience Required:
• A minimum of a high school diploma or GED is required. An associate degree, business school certificate or related education is preferred. Significant prior experience may be substituted for a combination of the educational requirements.
• 2+ years of secretarial experience in a law firm environment is preferred.
• Knowledge of litigation practice and procedure in federal and state court is preferred.
Qualifications and Skills Required:
• Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF.
• Working knowledge of legal practices, terminology, documents, and court procedures.
• Working knowledge of the firm's support tools.
• Ability to interact and communicate effectively in a business environment.
• Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources.
• Excellent typing, spelling, grammar, proofreading, transcription, and general clerical skills.
• Ability to coordinate work activities; prepare legal correspondence and documents; transcribe dictation; organize and maintain files and records.
• Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone.
Performance Measures:
The Legal Secretary will be evaluated based upon, but not limited to the following performance criteria:
• Ability to perform responsibilities as outlined above, both in terms of the quality and quantity of work.
• Expertise with available software and technology tools, understanding of secretarial and office procedures; equipment; legal terminology; attention to detail.
• Dependability and cooperation with attorneys, clients, and other support staff.
• Adherence to office policies and procedures.
• Professionalism and ability to communicate effectively and handle multiple priorities.
GREAT FIRM, COMPETITIVE STARTING SALARY PLUS BENEFITS!!
JACKSON, MS
Our client needs a Legal Assistant to support a group of attorneys. While prior experience and knowledge of litigation practice and procedures in federal and state court is preferred, highly organized and motivated individuals will be considered and provided required training.
Essential Duties and Responsibilities:
• Performance of complex secretarial, administrative, and substantive legal duties.
• Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible. Special emphasis on anticipating and responding to needs of ongoing litigation and attention to detail.
• Acquire working knowledge of ongoing litigation being handled by the Practice Group to facilitate litigation duties. The individual who fills this position is considered part of the litigation team.
• Work with attorneys and Labor Paralegals on discovery matters, substantive court deadlines and litigation logistics.
• Communicate with federal and state court personnel as directed by employment Practice Group attorneys.
• Identify most efficient and effective manner to complete tasks.
• Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing, and transmitting text, data and graphics using office software applications.
• Knowledge of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines.
• Prepare and coordinate e-filings, as well as filings in state courts if needed.
• Handle incoming and outgoing mail, faxes, and scan documents.
• Ensure that documents are saved and filed into the appropriate workspaces/folders in FileSite and paper file.
• Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings and travel arrangements.
• Maintain Outlook contacts for each attorney as appropriate.
• Maintain updated correspondence and pleadings files. Handle personally or oversee a records clerk as to filing, indexing, and creating sub-files. (This should be electronic for most part.)
• Maintain a master list for each file and update the list as new files or matters are opened.
• Maintain a master physical file location list.
• Open files, close files and assist with conflicts checks.
• Provide support to the attorneys with timesheets and regular billing matters.
• Request reimbursement for attorneys through Chrome River and for client costs through Accounts Payable.
• Maintain a good working rapport with clients which requires discretion and judgment.
• Regular and predictable attendance is an essential function of the job.
Education and Experience Required:
• A minimum of a high school diploma or GED is required. An associate degree, business school certificate or related education is preferred. Significant prior experience may be substituted for a combination of the educational requirements.
• 2+ years of secretarial experience in a law firm environment is preferred.
• Knowledge of litigation practice and procedure in federal and state court is preferred.
Qualifications and Skills Required:
• Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF.
• Working knowledge of legal practices, terminology, documents, and court procedures.
• Working knowledge of the firm's support tools.
• Ability to interact and communicate effectively in a business environment.
• Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources.
• Excellent typing, spelling, grammar, proofreading, transcription, and general clerical skills.
• Ability to coordinate work activities; prepare legal correspondence and documents; transcribe dictation; organize and maintain files and records.
• Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone.
Performance Measures:
The Legal Secretary will be evaluated based upon, but not limited to the following performance criteria:
• Ability to perform responsibilities as outlined above, both in terms of the quality and quantity of work.
• Expertise with available software and technology tools, understanding of secretarial and office procedures; equipment; legal terminology; attention to detail.
• Dependability and cooperation with attorneys, clients, and other support staff.
• Adherence to office policies and procedures.
• Professionalism and ability to communicate effectively and handle multiple priorities.
GREAT FIRM, COMPETITIVE STARTING SALARY PLUS BENEFITS!!