Legal Assistant / Client Specialist

Legal Assistant / Client Specialist

This is a direct hire opportunity for a diligent and dedicated Legal Assistant / Client Specialist, who will be a key part of our legal team. Our Legal Assistant / Client Specialist plays a crucial role in managing case files from inception through to conclusion, providing exceptional client service and support during the litigation process. This position requires a proactive individual capable of managing numerous administrative responsibilities while maintaining the highest ethical standards and confidentiality. This role is pivotal in ensuring our cases progress in a timely manner while delivering outstanding quality and service to our clients.

Salary: Depending on Experience per year

Essential Duties and Responsibilities:

• Provide comprehensive administrative support to attorneys and paralegals including mail processing, filing, phone support, and performing general office duties.
• Draft various legal correspondences and manage the preparation of legal documents such as complaints, motions, and orders.
• Schedule, calendar, and manage logistics for case-related meetings like mediations, depositions, and court hearings.
• Coordinate with external partners such as court reporters and expert witnesses to ensure meeting and court session needs are met.
• Monitor and manage case deadlines and submissions, ensuring compliance with court orders and trial schedules.
• Track and manage the execution and response of legal summons and discovery processes, ensuring accurate documentation in case management systems.
• Prepare for, schedule, and facilitate mediation sessions including summary preparation and client communications.
• Facilitate preparation of trial and meeting materials, including PowerPoint presentations and legal documentation.
• Ensure up-to-date and accurate case file and database management incorporating all necessary documents and updates into CLIO.
• Maintain proactive communication with attorneys regarding case status, client updates, and urgent case matters.
• Handle the closing of case files ensuring all final documents are correctly placed and updated in CLIO and other systems.

Minimum Position Qualifications:

• Bachelor’s degree or equivalent combination of education and experience in legal or administrative fields.
• At least 1-3 years of administrative support experience, ideally within a legal environment.
• Proficiency in Microsoft Office applications, database management, and document preparation and filing.
• Strong organizational and prioritization skills, capable of independently managing multiple tasks.
• Excellent communication skills, both verbal and written.
• Strong ethical standards and professionalism with the ability to maintain confidentiality.

Preferred Qualifications:

• Paralegal certification or relevant legal experience, particularly in personal injury law.
• Experience with CLIO or similar legal case management software.
• Fluency in Spanish is highly beneficial.
• Demonstrated ability to work under pressure in a fast-paced environment.
• Experience dealing with sensitive and confidential information with discretion and integrity.

Skills:

• Strong administrative skills including efficient filing and document control.
• Excellent multitasking and organizational abilities.
• Advanced problem-solving capabilities.
• Effective interpersonal skills to interact with diverse groups of individuals.
• High attention to detail, ensuring accuracy and thoroughness in all tasks.

Benefits:

• Competitive salary based on experience.
• Health, dental, and vision insurance packages.
• Retirement plan options.
• Flexible working hours and remote work opportunities.
• Opportunities for professional development and legal industry training.