Moorpark, CA
Full-Time Regular
$75,000.00 - $90,000.00

POSITION SUMMARY

The Legal Affairs Administrator provides administrative support to the General Counsel including drafting legal correspondence, answering phones, communicating with external and internal customers/vendors and ensuring confidentiality for company documentation.

JOB DUTIES AND RESPONSIBILITIES

Legal Affairs Administrator responsibilities will include, but are not limited to the following:

  • Transcribe proofread and edit contracts and other legal documents or communications.
  • Draft letters from written or electronic sources, procedures, policies and other documents as assigned.
  • File, maintain electronic and written contract documents and related communications, organize, scan, copy and fax legal and other documents.
  • Manage the company’s contract related workflow; organize and maintain contract database.
  • Answer phone calls, take notes/messages and redirect calls when appropriate.
  • Maintain a professional demeanor in interactions with customers, vendors, regulators and other parties.
  • Take meeting notes and distribute the information to appropriate stakeholders.
  • Organize schedules and travel plans.
  • Perform database searches to identify laws, relevant court decisions and other guidance concerning company related legal issues and regulations.
  • Research and analyze information; consolidate and report on findings.
  • Support the preparation of materials for Management and other company meetings.
  • Analyze current business policies and practices to ensure compliance with regulatory, statutory and legal requirements.
  • Assist management with drafting Standard Operating Procedures (SOPs) and other policies and procedures to ensure compliance with all statutory and legal requirements.
  • Stay up-to-date on current and changing legislative and regulatory guidance that impact business interests.
  • Other duties as assigned.

QUALIFICATIONS

  • Associate’s degree in Legal Studies or related field required.
  • Minimum of 3 years’ experience as a paralegal or legal secretary.
  • Familiarity with legal documents and terminology.
  • Proficient in Microsoft Office especially Word and Excel, DocuSign, Google Docs/Sheets and Dropbox.
  • Ability to type a minimum of 50 words per minute with high rate of accuracy.
  • Excellent written and communication skills.
  • Ability to handle confidential matters with discretion.
  • Ability to demonstrate a high level of tact, perseverance and businesslike demeanor with internal and external customers.
  • Ability to work in a collaborative, cross-functional environment.