INDUSTRIAL BILLING CLERK
MONTGOMERY, AL

We are seeking a diligent and detail-oriented Industrial Billing Clerk to join our client's team. This role will primarily focus on handling invoicing, collections, and accounts receivables. The ideal candidate will have experience with construction/contractor billing practices, including monthly payment applications, percent complete billing, and lien waiver management. Additionally, the role will require expertise in working with Excel and Adobe Acrobat for editing and creating documents.

The position involves managing a regular workload, with one week per month of higher-than-usual intensity due to our large contract billings. The successful candidate will be able to work efficiently and accurately, ensuring that all billing processes are completed on time and in accordance with company and client requirements.

Preferred Qualifications:

• Experience with construction/contractor billing.
• Knowledge of percent complete billing and contract management systems.
• Familiarity with legal and compliance regulations in lien waivers.

Key Responsibilities:

• Invoicing and Collections:
• Generate and manage invoices for clients, ensuring accuracy and timely submission.
• Track and follow up on outstanding accounts receivable.
• Work with clients and internal departments to resolve billing issues.
• Monthly Payment Applications:
• Prepare and process monthly billing applications in line with contractual agreements.
• Apply the percent complete method of billing, ensuring all documentation is correctly aligned with project milestones.
• Lien Waiver Management:
• Manage and track lien waivers for various contracts, ensuring compliance with legal and contractual requirements.
• Excel & Adobe Acrobat Tasks:
• Use Excel to create, modify, and update billing spreadsheets, including tracking accounts receivable and payment schedules.
• Edit and create PDF documents using Adobe Acrobat for contracts, billing summaries, and other related materials.
• Month-End Billing Cycles:
• Handle higher-intensity billing cycles one week per month, ensuring all large contract billings are accurately processed and submitted on time.

Requirements:

• Experience:
• Previous experience in billing, collections, and accounts receivables in a construction or contracting environment is highly preferred.
• Familiarity with monthly payment applications, percent complete billing, and lien waiver management.
• Skills:
• Proficiency in Microsoft Excel, including advanced functions (e.g., VLOOKUP, pivot tables).
• Strong working knowledge of Adobe Acrobat for document creation and editing.
• Excellent attention to detail and strong organizational skills.
• Ability to handle high-pressure situations during peak billing cycles.
• Attributes:
• Strong communication skills for client interactions and internal coordination.
• Ability to work independently and manage time effectively.
• Willingness to work extra hours during peak billing periods.

Benefits:

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Retirement savings plan (401k) with company match.
• Paid time off (PTO).
• Opportunities for career advancement.