HRIS Project Coordinator-Workday

The Project Coordinator will support the implementation of Workday and other HRIS and/or HR projects. Reporting to the HRIS Project Manager, this role is integral to ensuring the smooth execution of HR technology initiatives by providing coordination, communication, and administrative support across the project teams. The ideal candidate has experience in HR systems, strong project management skills, and a proactive mindset to help deliver successful outcomes.

Project Coordinator Responsibilities:

• Assist in planning, scheduling, and tracking project milestones, deliverables, and timelines for the Workday implementation and other HRIS and/or HR projects.
• Act as a liaison to ensure project alignment and timely progress.
• Coordinate and schedule meetings, workshops, and training sessions related to HRIS projects, preparing agendas and documenting minutes.
• Monitor project tasks and follow up with team members to ensure deadlines are met.
• Develop and maintain project documentation, including status reports, process workflows, and system configuration guides.
• Communicate updates, risks, and issues to the HRIS Project Manager in a clear and timely manner.
• Maintain project files, ensuring all documentation is accurate, organized, and easily accessible.
• Coordinate testing efforts, including test script development, scheduling, and tracking outcomes.
• Assist in identifying and resolving issues during system testing, UAT, and post-implementation support.
• Support change management activities including developing user guides and training material.
• Help facilitate end-user training sessions and provide hands-on support as needed.
• Provide general administrative support for ongoing HRIS enhancements and maintenance tasks.
• Perform other duties as required.

Required Skills/Abilities:

• Bachelor’s Degree in Business Administration, Human Resources, or a related field.
• 2+ years of experience in HR or project coordination roles, preferably with exposure to HRIS implementations or system upgrades
• Experience with Workday or similar HRIS platforms is highly desirable.
• Strong organizational and time management skills with the ability to handle multiple tasks and priorities.
• Excellent communication skills, both written and verbal, with a focus on clarity and professionalism.
• Attention to detail and problem-solving abilities.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Project) and project management tools.
• Basic understanding of HR processes and practices.
• Ability to work collaboratively in a team environment and independently when needed.
• Project Management coursework is a plus.
• Familiarity with Agile or other project management methodologies.