Job Description
Our client, an agriculture development and social impact organization is seeking a systems-driven HR, Administration and Organizational Systems Manager to build, standardize, and enforce organization-wide people, performance, and operational systems across programmes and locations.
This role is responsible for building and enforcing structured HR, performance, and administrative systems that support operational scale, regulatory compliance, and programme execution. The ideal candidate should be a disciplined systems builder with strong experience managing complex workforces, field operations, and compliance-driven environments within agribusiness or similarly operational sectors.

Key Responsibilities
Human Resource Systems & Workforce Management
  • Manage the full employee lifecycle across permanent, programme, and field staff, ensuring role clarity, contract integrity, accurate records, and compliance with Ghana Labour Law.
  • Build and enforce standardized, digitized HR systems for workforce planning, recruitment, onboarding, performance tracking, staff welfare, and exits across all locations.
Performance Management & Organizational Effectiveness

  • Design and enforce role-based performance management systems aligned to KPIs, programme outputs, timelines, and delivery standards.

  • Coordinate appraisal cycles, manage performance reviews and corrective actions, and provide performance analytics to management.

Administrative Architecture & Process Control

  • Establish and control standardized administrative systems, including filing, document control, approval workflows, asset records, and office administration.

  • Document, version-control, and enforce processes to eliminate person-dependence, reduce operational risk, and ensure consistency across sites.

Digitalization & Systems Integration

  • Lead the digitalization of HR and administrative operations using approved enterprise tools and organization-wide digital protocols.

  • Integrate HR and administrative data with finance, operations, procurement, and programme systems to ensure data integrity and efficiency.

Programme & Event Planning and Execution (Full Accountability)

  • Take full accountability for planning, staffing, coordination, execution, and reporting of organizational programmes and events.

  • Ensure all activities are delivered through standardized systems, clear accountability, proper documentation, and post-activity learning.

Governance, Compliance & Internal Controls

  • Ensure compliance with labour laws, statutory obligations, and internal governance policies across HR, administration, and programmes.

  • Maintain audit-ready records and enforce internal controls related to staffing, approvals, system access, and data management.

Reporting & Management Support

  • Produce structured workforce, performance, administrative, and programme reports on a monthly, quarterly, and annual basis.

  • Provide management with data-driven insights to support planning, risk management, and organizational scaling.

Required Qualifications & Experience
  • Bachelor’s degree in Human Resource Management, Business Administration, Management, or a related field
  • Master’s degree or professional certification is an advantage
  • Minimum of 5 years progressive experience in systems-based HR, administration, or programme operations
  • Demonstrated experience working in programme-driven, multi-location, or fast-scaling organisations
  • Strong exposure to digital systems, SOPs, and process-driven environments Required Competencies
  • Strong systems thinking and process discipline
  • High digital literacy and compliance enforcement capability
  • Excellent coordination, execution, and documentation skills
  • Strong understanding of labour regulations and organizational governance
  • Ability to manage complexity across teams, programmes, and timelines
  • High integrity, discretion, and professional maturity

 
Job Type
Full-Time Regular