Job Description

Grant Accountant

The Grant Accountant shall have the primary responsibility of supporting the finance department by maintaining the finances for all grant-funded positions and grant services. The Grant Accountant will be involved in various accounting and financial aspects in addition to tracking grant-related revenue and expenses, ensuring compliance with all Federal, State, and local government grants as well as private foundation grants. The position will report directly to the Assistant Controller or AVP of Finance.

Essential Functions:

  • Responsible for all fiscal management of grants, and contracts and reviewing and approval of all grant documents, funding requisitions, and purchase orders, establishment of new grant budgets and account numbers, monitors expenditure activities, and reviews terms and agreements following federal regulations (A-133, OMB). State/local governments, cities, municipalities’ regulations, GAP, Funding Agencies, and organizations policies. While serving as the Post Award Liaison between the Organization, Funding Agencies, and Principal Investigator (PI).
  • Preparation of monthly and annual grant roll forward schedule directly used to generate the Schedule of Expenditures of Federal and State Awards (SEFA) utilized by the external auditors for their annual compliance audit of the Organization.
  • Provide assistance in the preparation of the annual and monthly financial statements, which includes an ability to analyze fluxes and prepare footnote support.
  • Generate thorough and accurate budgets from a grant perspective and track them throughout the grant year.
  • Ability to read and understand grant agreements and contracts in order to properly establish budgets, adhere to reporting deadlines and determine allowable costs and activities.
  • Monitor and ensure reliable and accurate grant data in the Organizations Financial/Accounting System, interpret grant guidelines and organization policies, and apply to daily instruction with PI, staff, and faculties.
  • Ensure grant personnel action forms, purchase orders, and expenditures remain in compliance as they relate to grant narrative and organization policies and procedures.
  • Analyze, prepare, and submit grant financial reports and records (internal and external). Prepare term sheets, conditions, calendar of events, timetables, and due dates stipulated by the grant for interim and final reports.
  • Establish general ledger account numbers to accumulate cost, expenses, and revenues.
  • Work with Principal Investigators, Account Payables & and Purchasing Department on grant close-outs.
  • Notify Payroll of employees assigned to grants and grant account numbers.
  • The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.

Knowledge, Skills, and Abilities:

  • Strong written and verbal communication skills.
  • Attention to detail and adaptability to a changing environment is extremely important as well as dependability.
  • Ability to use enterprise-level financial record-keeping software systems, spreadsheets, and email applications.
  • Ability to work independently and as part of a team.
  • Ability to complete a high volume of work within deadlines.
  • Excellent organizational and time management skills
  • Excellent interpersonal, oral, and written communication skills
  • Good problem-solving skills
  • Excellent knowledge of basic accounting concepts
  • Moderate physical activity. Requires handling objects of average weight up to fifty (50) pounds or standing and/or walking for more than four (4) hours per day.

Minimum Requirements:

  • Bachelor’s degree in accounting, finance, or related field required.
  • A minimum of 1+ years of related financial experience; with preference to candidates with non‐profit accounting experience.
  • Knowledge of Jenzabar preferred.
  • Ability to maintain a flexible work schedule that may include working nights and weekends. (if applicable)

Pre-Employment Requirements:

  • Criminal background check
  • Drug testing.


Miami Gardens FL
Date Posted