Job Category
Admin / Secretary
Location
Santa Ana, CA
Salary Range
$95,000.00 - $120,000.00

Position Summary

This company is seeking a General Manager of Administration for its Santa Ana, California office.
This role will oversee all administrative operations of the U.S. subsidiary (approximately 20 employees) and will be responsible for a broad range of functions, including finance, human resources, general affairs, office management, and day-to-day administrative activities.

Key Responsibilities

Finance

  • Oversee departmental accounting operations

  • Prepare and submit financial reports to the parent company

  • Manage accounts receivable and collections

  • Monitor budgets and analyze actual performance

  • Conduct business performance assessments

  • Manage and control personnel expenses

  • Optimize cash flow

  • Oversee monthly and annual closing processes

  • Process daily accounts payable and biweekly payroll

Human Resources

  • Lead organizational improvement initiatives

  • Develop and implement workforce planning strategies

  • Manage personnel transfers and placement adjustments

  • Conduct employee performance evaluations

  • Maintain and update compensation structures and salary tables

  • Oversee attendance and timekeeping management

  • Ensure compliance with required federal and state training

General Affairs

  • Formulate, revise, and enforce internal company policies

  • Communicate official decisions and directives across the organization

  • Manage and safeguard company assets

  • Provide administrative and clerical support

  • Evaluate and guide compliance practices

  • Supervise inside sales operations

Other Duties

  • Oversee all administrative operations within the management division of the U.S. subsidiary

Qualifications

Required

  • Native-level proficiency in Japanese

  • Management experience in the United States

  • Proven track record managing administrative teams in the U.S.

  • Excellent verbal and written communication skills in English

  • Strong multitasking and time management abilities in a fast-paced environment

  • Willingness to travel domestically (and occasionally internationally)

Preferred

  • Background in finance

  • Background in accounting