Floater Legal Assistant - Litigation Department

Job Title: Floater Legal Assistant - Litigation Department

Job Summary:

A Floater Legal Assistant in the Litigation Department supports multiple attorneys and paralegals by performing a variety of administrative and clerical tasks. This role requires flexibility and the ability to quickly adapt to different assignments and priorities.

Key Responsibilities:

1. Administrative Support:

   • Provide administrative support to various attorneys and paralegals as needed.
   • Manage calendars, schedule appointments, and coordinate meetings.
   • Prepare and edit correspondence, legal documents, and presentations.
   • Answer and direct phone calls, take messages, and handle inquiries.

2. Document Management:

   • Organize and maintain physical and electronic files.
   • Assist with document production, including copying, scanning, and filing.
   • Manage incoming and outgoing mail, including couriers and deliveries.
   • Ensure proper document control and confidentiality.

3. Legal Research and Writing:

   • Conduct basic legal research using online databases and resources.
   • Summarize case files, depositions, and other legal documents.
   • Assist in drafting pleadings, motions, and other legal documents.

4. Case Management:

   • Assist with case intake and client communications.
   • Track and monitor case deadlines and important dates.
   • Help prepare for depositions, hearings, and trials.
   • Coordinate and schedule depositions, court appearances, and client meetings.

5. Client and Witness Coordination:

   • Communicate with clients to gather information and provide updates.
   • Assist in preparing clients and witnesses for depositions and trials.
   • Schedule and coordinate witness interviews and testimony.

6. Trial Preparation:

   • Assist in the preparation of trial materials, including exhibits and binders.
   • Organize and maintain trial notebooks and other materials.
   • Coordinate logistics for trial teams, including travel arrangements and accommodations.

Qualifications:

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Legal assistant or paralegal certification is a plus.
• Minimum of 1-2 years of experience in a legal assistant role, preferably in litigation.
• Proficiency in Microsoft Office Suite and legal case management software.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize effectively.
• Adaptability and willingness to assist various teams and departments.

Working Conditions:

• Full-time position with standard office hours; occasional overtime may be required.
• Office environment with the possibility of occasional travel for court appearances or client meetings.
• Fast-paced work environment with shifting priorities and deadlines.

Compensation:

• Salary is commensurate with experience.
• Benefits may include health insurance, retirement plans, paid time off, and professional development opportunities.