Position Overview

The Flight & Dispatch Coordinator plays a key role in ensuring the safe, efficient, and compliant operation of company aircraft operating under FAR Part 135. This position supports operational control, flight coordination, international trip planning, and real-time flight tracking while maintaining strict adherence to FAA regulations, company policies, and established operational standards.

This role works closely with pilots, maintenance teams, operations leadership, and third-party service providers to coordinate logistics, monitor aircraft activity, and maintain overall operational readiness.

Key ResponsibilitiesFlight Operations Coordination

• Coordinate flight operations for company and managed aircraft in accordance with FAR Part 135 regulations and the General Operations Manual (GOM).
• Support operational control processes, including trip coordination, flight tracking, and communication with flight crews and leadership.
• Plan and execute both domestic and international trips, including permits, customs, overflight authorizations, and regulatory documentation.
• Monitor active flights to maintain safety awareness and operational oversight.
• Manage aircraft scheduling and communicate updates or changes to all relevant parties.

Trip Planning & Logistics

• Arrange and coordinate services such as FBO handling, fuel, catering, hangar space, aircraft cleaning, and ground transportation.
• Provide after-hours and weekend operational support as required.
• Ensure all trip logistics meet regulatory requirements and company procedures.
• Maintain accurate records of flight activity, aircraft movements, and trip details.

Financial Tracking & Client Support

• Track and manage trip-related expenses including fuel, crew costs, handling, permits, and passenger services.
• Prepare documentation to support client invoicing and internal accounting processes.
• Ensure all financial records related to managed aircraft operations are accurate and properly submitted.

Additional Duties

• Support operational reporting, documentation, and internal coordination efforts.
• Perform additional duties as assigned by the Director of Managed Aircraft Services or company leadership.

Regulatory Compliance

• Ensure full compliance with FAA regulations, including FAR Part 135 requirements.
• Adhere to company operational control procedures and flight operations policies.
• Comply with U.S. Customs and Border Protection and all applicable domestic and international regulations.
• Maintain accurate and compliant operational documentation and records.

Workplace Collaboration

• Collaborate effectively with flight crews, maintenance personnel, and operations staff to support safe and efficient operations.
• Communicate clearly across departments to ensure alignment and situational awareness.
• Promote a professional, team-oriented, and positive work environment.

Qualifications

• High school diploma or GED required; aviation-related education or college degree preferred
• Prior experience in aviation operations, dispatch, or flight coordination preferred
• Working knowledge of FAR Part 135 operations is a strong plus
• Proficiency in Microsoft Office applications
• Minimum of 2 years in customer service or operational coordination
• Strong organizational, analytical, and problem-solving skills
• Ability to manage multiple priorities in a fast-paced, time-sensitive environment

Physical Requirements

• Ability to lift up to 20 lbs
• Ability to sit, stand, and move for extended periods
• Ability to enter and exit aircraft as needed

Work Schedule

Operating Hours:

• Monday – Thursday: 8:00 AM – 5:00 PM
• Weekend: On-call support as needed (rotating schedule)

Compensation & Benefits

• Competitive pay based on experience
• Paid holidays and vacation
• Medical, dental, and vision insurance
• 401(k) retirement plan
• Life insurance
• Voluntary accident coverage
• Hospital indemnity plan
• Telemedicine services