Financial Analyst and Project Accountant

Financial Analyst and Project Accountant

Location:Palo Alto,CA

Type / Shift:Contract Full-Time / Day Shift
Job Description
  • JOB DESCRIPTION

    Financial Analyst 2

    Job Family: Finance

    Job Series: Finance

    Job Code: 4452

    Classification Level: H

    Exemption: Exempt

    Note: Not all unique aspects of the job are covered by this job description

    RESIDENTIAL & DINING ENTERPRISES AT STANFORD UNIVERSITY



    Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the University by providing the highest quality services to students and other members of the University community. The department has an annual operating budget of over $200 million, oversees a 5 million sq. ft. physical plant across the campus, provides housing for 11,000 students, serves 18,000 daily meals at twenty-two dining and retail locations, and serves 5,000 meals at Athletic Concessions events, hosts 14,000 conference guests, and operates a guest house.

    SUMMARY OF POSITION

    The Financial Analyst 2 position reports directly to the Sr. Finance Manager for Student Housing and MCP, works within a team-focused environment with several finance members in Student Housing, MCP and Central Finance, and provides necessary support to Directors and Managers within Student Housing Operations (SHO) and Maintenance and Capital Projects (MCP) groups . This position is responsible for the assisting with overall financial activities for the two divisions, including month end and year end close support, financial reporting, transactional accounting, budgeting, forecasting and providing ad hoc analytical and financial compliance support. This involves coordinating, analyzing and reporting on essential data related to operational and financial activities –for individual locations/units and division and segments thereof. This position will contribute to analytics related to long range strategic planning, strategic initiatives, growth planning, business proformas, return-on investment, performance assessment, and benchmarking. This position assesses new business opportunities, identifying and quantifying the financial/accounting impact and making recommendations regarding operational efficiencies.

    CORE DUTIES*:

    • Help monitor financial activity within the two divisions – Student Housing Operations and Maintenance and Capital Projects.Prepare Division-level, Department-level and Group-level variance reports on a monthly basis using OBI and Report Mart 3 reporting tools. Identify areas of concern. Identify, analyze, report on, and discuss trends and variances with managers at various levels.
    • Create Open Commitments and Expense detail reports for departments on a monthly basis to help monitor financial activity. Assist departments with expenses and commitments review to ensure that charges are not misapplied, and that outstanding commitment balances are accurate. Assist operators with tracking of balances on blanket service agreements.
    • Perform fund statement and balance sheet reconciliations.
    • Perform month-end and year-end close activities: perform monthly accruals to ensure that expenses are booked in Oracle as they are incurred; prepare journal entries as necessary to ensure that expenses and revenues are booked to correct accounts.
    • Manage Student Housing and MCP billing to third parties (currently Maintenance billing and Student Damages and Miscellaneous Fees), to include transactions audit, follow-up, preparation of monthly feeder journals and detailed billing reports as necessary.
    • Work with groups and R&DE Accounts Payable and Contracts specialists to reduce the backlog of outstanding commitments, open invoices, etc., in order to minimize the need for accruals in the long run.
    • Perform moderately complex finance functions, including structured analysis; conduct data mining; identify, clarify, and investigate discrepancies and exceptions; proactively develop solutions and processes.
    • Maintain, reconcile, review, combine, and validate moderately complex financial data sets, including large volumes of data, financial reports, financial databases, and key financial information.
    • Run and analyze moderately complex financial reports, often from multiple systems; assist in preparation of management information reports.
    • Resolve transactional inquiries, escalate broader issues, and respond in a professional and timely manner.
    • Participate as a member of a team; support new initiatives; cooperate and adapt to changes and processes. Participate in change management strategy through communication and collaboration with others.
    • Understand and participate in cross training on core functions in work area or unit; serve as a back-up to other functions.
    • Analyze budget and financial information, input and review system data, summarize and develop reports/charts for presentations.
    • Design and perform ad hoc analyses; develop and maintain complex data models, perform sensitivity analysis, analyze large complex data sets, and reconcile complex accounts.
    • Identify and resolve complex issues which may span multiple areas; apply ingenuity and creativity to problem analysis and resolution, and recognize exceptions. Participate in developing solutions that may require policy changes or the development of new processes; maintain broader organizational perspective in decision making.
    • Develop and maintain desktop procedures and process documentation for multiple areas of responsibility. Define requirements, develop and implement complex test cases, perform system testing and analyze results. Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement.
    • Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. Manage compliance program for area of responsibility, and create complex compliance reports.
    • May supervise, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.

    * - Other duties may also be assigned

  • Requirements:

    MINIMUM REQUIREMENTS:

    Education & Experience:

    Bachelor’s degree and four years of relevant experience or combination of education and relevant experience.

    Preferred: Degree in Economics, Business, Accounting, or Finance.

    Knowledge, Skills and Abilities:

    • Superior Microsoft Excel skills.
    • Advanced proficiency in business applications, such as Microsoft Office suite.
    • Demonstrated knowledge of accounting, financial systems; internet and computer literacy.
    • Strong communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences and client groups.

    Certifications and Licenses:

    None

    PHYSICAL REQUIREMENTS*:

    • Constantly sitting.
    • Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
    • Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
    • Rarely reach/work above shoulder.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    WORKING CONDITIONS:

    • Routine extended working hours during peak cycles; travel to school/unit sites across university.
    • Occasional late night/weekend work.

    WORK STANDARDS:

    • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
    • Promotes Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
    • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

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