FINANCIAL ADMINISTRATOR
MONTGOMERY, AL

DESCRIPTION: The Financial Administrator is responsible for the daily maintenance of the organization's bookkeeping, including general ledger and monthly financial statements. Additional responsibilities include HR, payroll and all related tax filing requirements, assisting with the organization’s purchasing function and supporting the Senior Director, Administration and the COO in other related areas.

EDUCATION: Preferred college degree in accounting and/or bookkeeping with at least 3 years experience.

SKILLS: To fulfill the requirements of this position successfully, it is highly desirable for the incumbent to possess: extensive knowledge of and experience in accounting procedures pertaining to non-profit organizations; personnel laws as they pertain to payroll taxes and employee benefits; ability to operate accounting software packages on computerized systems; ability to pay close attention to detail and follow up with a high degree of accuracy; the ability to think analytically; expertise in written and oral communication skills; the ability to work independently; the ability to operate within a highly confidential environment; to service customers/members in a positive manner.

DUTIES:

1. Assist with developing, implementing, monitoring, and projecting the organization's annual budget
2. Prepare and maintain financial records for all accounts according to organization's policies and procedures as well as maintain books and records for other entities.
3. Prepare and balance all monthly financial reports and close books at end of fiscal year for the organization as well as other related entities.
4. Manage the cash disbursement process for all other entities associated with the organization by entering cash disbursements into payable system and preparing checks for signature as well as clerical duties of accounts receivable and payable.
5. Manage cash receipts and disbursements for all other entities.
6. Reconcile bank statements for the organization in the SAGE 100 as well as the other three entities in their respective accounting systems.
7. Prepare payroll and submit all monthly, quarterly, and annual tax reports.
8. Compile, reconcile and submit annual 1099’s for all entities as well as W2 forms.
9. Compile, reconcile and submit annual 1099’s for all entities as well as W2 forms.
10. Assist the Senior Director of Administration in balancing the General Ledger at the end of each month. Includes totaling amounts for journal entries and running reports as needed.
11. Participate in the cash receipt process through processing accounts receivable statements on the first working day of each month and reviewing the aging of accounts receivable and posting receipts to the general ledger for all entities.
12. Enter all credit cards receipts manually into SAGE 100. Prepare and post adjusting journal entries.
13. Responsible for all accounts receivable and payable, preparing financial statements and reconciling bank statements for the entities using the QuickBooks financial management database.
14. Reconcile all bank accounts; maintain cash receipts and disbursement records for the entities; prepare monthly financial statements as requested.
15. Assist the Senior Director of Administration with payroll and personnel processing, related tax reporting and compiling and filing all tax reports, i.e. State of Alabama Withholding and Sales Tax Reports, Federal Withholding, 1099’s and W2 forms.
16. Assist in coordination of annual audits and act as liaison with auditors.
17. Assist other departments with programs, projects, events, etc. or with other related duties as time permits.

GREAT ORGANIZATION, COMPETITIVE SALARYS AND BENEFITS!