Finance and Administration Manager

Type: Full-time, Permanent
Salary: $86,000
Direct Reports: Finance, Administration, and Logistics team members

Role Overview

We are seeking an experienced Finance and Administration Manager to oversee the financial health and operational efficiency of a subsidiary business. This role is responsible for leading strategic financial planning, ensuring strong governance across finance, administration, and logistics, and acting as a key business partner to the local Business Manager. The successful candidate will provide accurate financial insight to support decision-making, optimize resources, manage risk, and support sustainable growth.

Key Responsibilities

Strategic Finance & Business Partnering

• Lead budgeting, forecasting, and financial planning processes in collaboration with local and global teams, ensuring alignment with business priorities and early identification of risks and opportunities

• Own the accuracy, integrity, and timely completion of monthly and annual closings

• Analyze financial performance, including P&L, balance sheet, and reporting dashboards, providing actionable insights to commercial leaders to improve margins, profitability, and net contribution

• Monitor customer credit exposure by reviewing credit limits and maturity reports, supporting debt recovery efforts and optimizing payment terms

• Manage cash flow and liquidity, ensuring sufficient local funding while coordinating excess cash transfers to headquarters

• Ensure full compliance with local tax regulations while identifying tax optimization opportunities in line with global policies

Administration & Logistics Oversight

• Oversee end-to-end logistics processes between headquarters, the subsidiary, and customers, ensuring compliance, quality standards, and on-time delivery through internal teams and external partners

• Supervise sales order management, operational workflows, and invoicing processes

• Manage local insurance programs, including auto, health, and life coverage, and coordinate with headquarters on global insurance policies such as civil liability, property, and transportation

• Oversee company car fleet management, including rentals, maintenance, and car allowance programs

• Manage local IT resources (phones, computers, tablets), ensuring compliance with global IT policies and supervising external service providers for security, efficiency, and alignment with company standards

• Drive digitization, automation, and continuous improvement initiatives to enhance efficiency, data accuracy, and information sharing across finance, tax, HR, and administrative functions

• Collaborate cross-functionally to integrate systems, optimize processes, and cascade global policies and procedures to the local organization

People Leadership & HR Responsibilities

• Oversee all local HR processes, including payroll, benefits administration, hiring, terminations, compensation discussions, reporting, and workforce planning

• Lead and develop the Finance, Administration, and Logistics teams, fostering a culture of accountability, collaboration, and continuous improvement

• Partner with the Business Manager on annual talent reviews to design development plans and succession strategies, with a focus on retaining and motivating top talent

• Ensure alignment between global People policies and local practices, contributing to the evolution of People processes and improving the overall employee experience

Key Skills & Competencies

• Proven leadership and people management capability

• Strong communication and stakeholder management skills

• Excellent time management, prioritization, and organizational abilities

• Ability to manage multiple priorities in a dynamic environment

• Proactive, solution-oriented mindset with strong business acumen